Payroll & HRIS Administrator

VirtualStaff365 is a leading Australianbased offshore recruitment and staffing provider, connecting top talent in the Philippines with innovative businesses across Australia and New Zealand. We pride ourselves on a candidatefirst approach, longterm client partnerships, and a collaborative internal team culture.

As a fastgrowing business in a fastgrowing sector, were seeking to take on a Payroll & HRIS Administrator to join our team.

Job Responsibilities:

HRIS & System Management

• Administer HRIS platform (Sprout) including user management, configuration, and data maintenance.
• Set up payroll for new clients and employees (benefits, tax details, bank info).
• Monitor system integrations with Time Doctor and other platforms.
• Provide employee selfservice portal support and troubleshooting.

• Payroll Processing & Compliance

  • Process bimonthly payroll, including wages, deductions, overtime, leave, and final pay.
  • Ensure full compliance with Philippine labour laws and government reporting deadlines.
  • Maintain accurate payroll records and provide compliance guidance to management.

  • Reporting & Client Services

    • Generate payroll reports, management dashboards, and client invoicing reconciliations.
    • Address payroll queries from staff and clients in a timely, professional manner.

    • Audit & Confidentiality

      • Prepare documentation for internalexternal payroll audits.
      • Maintain strict confidentiality for payroll and employee data.

      • Requirements

        • Degree in HR, Finance, Business Administration, or related field.
        • 3+ years of payroll administration experience, preferably in Employer of Record (EOR) or BPOoutsourcing.
        • Strong knowledge of Sprout Payroll & HRIS (expert level).
        • Advanced MS Excel and Google Workspace skills.
        • Strong numerical accuracy, organisational skills, and attention to detail.
        • Excellent written and verbal English communication (neutral accent).
        • Familiarity with Australian invoicing practices (preferred).
        • Preferably in Metro Manila.

        • Benefits

          • Permanent workfromhome setup
          • Dayshift (Australian business hours)
          • Fulltime job
          • HMO
          • Annual leave
          • Christmas Bonus equivalent to 1 months wage (prorata)