Executive Administrative Assistant (Remote)

Work Flexibility: Remote

Overtime may be required to meet business needs

What you will do

As an Executive Administrative Assistant, you will provide support to the Vice President of Global Government Affairs and Market Access in all aspects of supporting executive functions in a global organization. The responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of an executive in their team, while demonstrating adaptability and problem-solving as part of office management. In this role, you will also:

• Maintain accurate and up-to-date information for Executive and Leadership Team Member schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar
• Lead logistics for domestic & international travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings
• Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
• Gather, verify, and analyze information for use in documents and presentations including memos, letters, reports, speeches, demonstrations, and news release
• Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters
• Manage event projects, including production materials, catering, travel, facilitator scheduling, and coordination of local resources for onsite events
• Ensure communications align with company mission and values, strategy, and brand, and proofread for accuracy
• Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business

What you need

Required

• High School Diploma or GED/equivalent
• At least 5 years of experience in executive support, office administration, or equivalent function
• Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)

Preferred

• Associates Degree or Bachelors Degree in related field
• 6 or more years supporting senior leadership or individual(s) in an executive function; preferred across multiple time zones
• Experience proofreading, editing, or preparing executive-level documents
• Experience with calendar management, including logistical coordination for both domestic and international travel
• Preference for candidates located in Eastern Time Zone

$31.92-58.35 per hour plus bonus eligible + benefits. Individual pay is based on skills, experience, and other relevant factors.