Executive Assistant Associate

This is where you come in. Below, you’ll find what this role is all about—the impact you’ll drive, the challenges you’ll tackle, and what it takes to thrive at Addi. If you’re ready to be part of something big, keep reading.

What’s the mission you’ll drive

Keep the General Counsel’s time organized and visible, helping make the most efficient every day. By staying on top of communication, coordination, planning, and team connection, the role supports our President & CoFounder Daniel Vallejo, in focusing the energy on his priorities, on what matters most and staying productive.

What you will do

• Calendar Management

  • Ensure accurate and uptodate calendar management that reflects 100% of the CoFounder time allocation, including work commitments, personal time, travel schedules, and transitions. The calendar should provide full visibility and enable proactive planning and prioritization.

  • • Strategic Email Oversight and Prioritization

      • Administer the CoFounder inbox in alignment with priorities agreed upon with him. Ensure timely and effective responses, flagging key matters, and filtering communications to enable the CoFounder to focus on highimpact areas.

      • • Coordination of HighPriority Engagements

          • Proactively coordinate and confirm participation in meetings, events, and engagements as prioritized by the CoFounder. Ensure alignment with strategic objectives and manage scheduling conflicts in collaboration with key stakeholders.

          • • EndtoEnd Travel and Logistics Support

              • Provide full logistical support for both domestic and international travel. This includes itinerary planning, booking, coordination with external and internal parties, and ensuring the CoFounder has everything needed throughout the trip.

              • • What we’re looking for

                  • Proven Experience as EA or Administrative Assistant for Executives

                    • 03+ years of experience providing highlevel administrative support to Clevel executives, preferably within a fastgrowing technology or finance environment.

                    • Proven ability to manage complex calendars, coordinate international travel, and handle sensitive information with discretion.

                    • Proficiency in using various productivity and communication tools (e.g., Google Workspace, Microsoft Office, Asana, Notion).

                    • Experience in preparing presentations, reports, and other executivelevel communications.

                    • • Exceptional Organizational Skills & Attention to Detail

                        • Meticulously manages schedules, documents, and logistics with a high degree of accuracy, ensuring nothing falls through the cracks and contributing to the CoFounders preparedness.

                        • Demonstrated by flawlessly coordinating complex meetings with multiple stakeholders and maintaining organized records of critical information.

                        • • Proactive ProblemSolving & Initiative Skills

                            • Anticipates the CoFounders needs, identifies potential challenges, and takes initiative to find solutions before being asked, enhancing the CoFounders efficiency.

                            • Evidenced by independently resolving scheduling conflicts or proactively preparing necessary materials for upcoming meetings.

                            • • Excellent Communication & Interpersonal Skills:

                                • Communicates clearly, professionally, and diplomatically in English and Spanish with individuals at all levels, both internally and externally, representing the CoFounder and Addi effectively

                                • • Discretion & Confidentiality:

                                    • Handles sensitive information with the utmost integrity and maintains strict confidentiality regarding company matters, building trust and ensuring the security of critical data.

                                    • Evidenced by consistently handling confidential documents and conversations with professionalism and discretion.

                                    • • Adaptability & Resilience:

                                        • Remains flexible and composed, adjusting to changing priorities and effectively managing unexpected situations, ensuring the CoFounders operations remain smooth.

                                        • Demonstrated by seamlessly adapting to lastminute schedule changes or urgent requests while maintaining a positive and efficient approach.

                                        • • Why join us?

                                            • Work on a problem that truly matters – We are redefining how people shop, pay, and bank in Colombia, breaking down financial barriers and empowering millions. Your work will directly impact customers lives by creating more accessible, seamless, and fair financial services.

                                            • Be part of something big from the ground up – This is your chance to help shape a company, influencing everything from our technology and strategy to our culture and values. You won’t just be an employee—you’ll be an owner

                                            • Unparalleled growth opportunity – The market we’re tackling is massive, and we’re growing faster than almost any fintech lender at our stage. If you’re looking for a highimpact role in a company that’s scaling fast, this is it.

                                            • Join a worldclass team – Work alongside toptier talent from around the world, in an environment where excellence, ownership, and collaboration are at the core of everything we do. We care deeply about what we build and how we build it—and we want you to be a part of it.

                                            • Competitive compensation & meaningful ownership – We believe in rewarding our talent. You’ll receive a generous salary, equity in the company, and benefits that go beyond the basics to support your growth.

                                            • How the hiring process looks like

                                              We believe in a fast, transparent, and engaging hiring experience that allows both you and us to determine if theres a great fit. Here’s what our process looks like:

                                              • Step 1: People Interview (30 min)
                                                A conversation with our Recruiter, to get to know you, your experience, and what youre looking for. We’ll also share more about Addi, our culture, and the role.

                                              • Step 2: Initial Interview (30 min)
                                                A more indepth conversation with our CoFounder Daniel Vallejo, where we explore your skills, experience, executive assistant background and who you have worked with. We want to understand how you think and work.

                                              • Step 3: Business Case (60 min)
                                                You may receive a challenge or case study to complete. This is a chance to showcase your expertise and how you approach key problems relevant to the role.

                                              • Step 4: References
                                                We will talk to a few of the folks that you have worked with. We agree on terms and start working together

                                              • 
                                                We value efficiency and respect for your time, so we aim to complete the process as quickly as possible. Our goal is to make this experience insightful and exciting for you, just as much as it is for us. Regardless of the outcome, we are committed to always providing feedback, ensuring that you walk away with valuable insights from your experience with us.