Offer summary

Qualifications:

Graduate of any accounting or financial course., 1-2 years of invoicing experience using Quickbooks., Good understanding of payroll and invoice processing., Strong communication skills and ability to work under pressure..

Key responsibilities:

Prepare and schedule client invoices and communicate with clients about invoicing queries.

Track and reconcile company expenses, prepare financial reports, and maintain accurate records.

Generate weekly invoicing and financial reports, and assist with payroll and administrative tasks.

Organize files, assist with client communications, and support operational activities.

Job description

Invoicing:

Prepare and schedule invoices for clients based on agreed terms and services rendered
Communicate with clients regarding invoicing queries, adjustments, and amendments
Ensure all invoicing is accurate, timely, and aligned with company policies
Manage invoice amendments and adjustments when required, ensuring clarity in correspondences with clients

Bookkeeping:

Track and record company expenses, journal entries and payments, ensuring all receipts are filed appropriately
Reconcile accounts and ensure accurate financial records are maintained on a monthly basis
Prepare monthly financial reports, summarizing key financial data for review
Maintain accurate and organized financial files, supporting audits and compliance reviews as needed
Draft and responds to clients' disputes concern in regard to amendment, credit note, and other request related to invoice coverage and adjustment

Reports:

Generate weekly invoicing and financial reports to track revenue and expenses
Prepare and maintain the company's balance sheet, Profit and Loss, Cashflow report, Accounts Receivable and Payable
Prepare fortnight payroll forecast and review expenses and adjustments to invoices and documentation
Collate documents require filing in GST
Assist with the preparation of monthly and quarterly financial reports
Organise all expenses incurred by the business and send to the company accountant

Payroll & Admin:

Create payroll forecast reports and prepare payroll notes prior pay cut off

Extract and review Everhour timesheets (employee hours) reports for accuracy
Perform data entry into payroll summary report and do computation of their fortnight and monthly payroll accordingly
Add details for reimbursement or deduction in the payroll summary of each team member per advice of
the TPI/ Client
Maintain TPI Ops email / TPI own email address and file through emails coming from clients and TPI team
Draft and responds to Teams dispute related to payroll concerns.

Other tasks:

Assist with administrative, events and planning tasks as required.
Assist with organizing client and internal files for TPI and/or the Client(s) as directed
Assist with sending comms to clients/team members as directed by TPI
Any other relevant administrative/operational task

Qualifications

Graduate of any accounting/financial course
Should have 1-2 yrs experience in invoicing using Quickbooks, BAS/ IAS preparations
Go getter, preferably has knack in doing admin works and good communication skills
Dynamic and can work under pressure and multiple deliverables
Good understanding abt Payroll and Invoice processing

Technical Requirements

Should have personal and working laptop/ Desktop, and one (1) back up
Has Noise-cancelling headset (for interview and meetings)
Back up internet connection (at least 30-50 mbps)

Benefits

Pay: 30,000 - 40,000 PHP per month paid fortnightly
100% remote work setup
Work-life balance with Australian business hours; no night shifts

About us

Three Peaks International is a Sydney based staffing solutions partner which provides local and virtual staffing solutions to Australian businesses through outsourcing, recruitment, and migration.

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