Finance Team Administrator

**MUST RESIDE IN THE ATLANTA, GA AREA**      Work at Home Opportunity

Finance Team Administrator - Full-time 

BELAY is a growing and vibrant, Atlanta, GA-based company that offers virtual staffing solutions in the areas of Virtual Assistants, Marketing Assistants, and Accounting Specialists. We are a fast-paced team of high performers that work extremely hard, but also know how to have a great time. Culture is a top priority and our values are lived out daily.

Who is BELAY? Click here and enjoy!

Below are the position requirements.

Job purpose  

The focus of this role is to assist in the administration of the day-to-day operations of the Finance Department for BELAY and to serve as administrative support to the CFO and the department Director. The Finance Team Administrator must maintain confidentiality regarding company information and strategy. The Finance Team Administrator should strive to anticipate the needs of the CFO and Director by proactively assisting with task management, as well as the review and drafting of correspondence, research, professional and personal development opportunities, meeting preparations, presentations, etc. 

Duties and responsibilities

As a BELAY Corporate Team member, you will professionally represent the company in all virtual and in-person interactions. You are expected to exemplify our mission, vision and core values daily, fostering a collaborative and positive team environment.

Executive Support for CFO and Director

• Manage complex scheduling and calendar coordination for the CFO and Director, aligning with their ideal workweek.
• Coordinate travel arrangements and itineraries.
• Oversee and prioritize the CFO and Director’s email inboxes, responding or escalating as needed.
• Prepare and submit weekly expense reports, tracking reimbursement status and ensuring timely processing.
• Assist with drafting client collection letters.
• Complete ad-hoc administrative tasks and projects as directed, including but not limited to research projects, digital filing of tax returns and other important documents, and data gathering from multiple sources to create simple spreadsheets and graphs using Excel/Google Sheets.

Finance Team Support

• Manage the Accounting email inbox, sorting and responding to inquiries.
• Oversee the corporate credit card program, including rewards points management.
• Plan and coordinate monthly finance team and in-person meetings, including agenda creation, resource preparation, and activity management.
• Assist the Controller with gathering materials and responding to audit requests.
• Support the Director and Controller with state tax account maintenance and related documentation.
• Maintain and update the Finance Team’s Operations Guide.
• Track and monitor ticket submissions in LinearAsks and Wingspan, ensuring timely follow-up and completion.
• Respond to FAQ-based questions from Contractors via the SFDC ticketing system.
• Assist in updating budgets in QuickBooks.
• Organize and maintain finance-related documents in Google Drive.

Qualifications

This role requires a motivated and trustworthy self-starter with strong communication and technological skills who thrives both independently and on a team. Our ideal corporate team member is flexible, creative, well-organized and ready to roll up their sleeves to get the job done!

• BA/BS degree or equivalent work experience
• Must have a high degree of financial acumen, be comfortable with technology and applications, and possess excellent written and verbal communication skills
• Attributes of self-discipline, strong organizational skills, and action orientation are essential for this role
• Requires strong financial acumen with advanced spreadsheet expertise, including proficiency in Excel/Google Sheets and data analysis
• Must be professional and poised as well as proactive, agile, and curious
• A high degree of confidentiality is required due to access to sensitive information

Working conditions

BELAY Corporate offers full-time remote work, requiring a dedicated, distraction-free home office for standard Monday-Friday business hours, with occasional travel for some roles. As a full-time, non-exempt W-2 employee, you'll join a vibrant, award-winning company culture where you're a valued, engaged team player in a thriving organization.

Physical requirements

This position does not have any physical requirements at this time.

Salary Range

DISCLAIMER: We’ve recently seen job postings claiming to be from BELAY that aren’t affiliated with our company. Please be sure to only apply to our positions on https://belaysolutions.com/jobs/ and only reply to emails ending in @belaysolutions.com.