Administrative Coordinator

Client Overview

Join a rapidly growing construction company that partners with major corporations managing massive residential property portfolios across the United States. With clients owning over 100,000 singlefamily rental homes each, this company operates at tremendous scale, handling everything from property renovations to ongoing maintenance services. They’re at the forefront of streamlining property management operations through innovative technology solutions and are building efficient systems to manage highvolume work across multiple client platforms.

Job Description

This is an exciting opportunity to become the operational backbone of a thriving construction business, where your attention to detail and organizational skills will directly impact the company’s ability to serve major corporate clients efficiently. You’ll be working with cuttingedge property management technology, managing multiple client portals, and ensuring seamless data flow between systems. This role offers tremendous growth potential as you’ll be instrumental in developing and implementing standardized processes that will scale with the business. You’ll work closely with scheduling teams and clientfacing staff, making you a key player in the company’s operational success.

Responsibilities

• Monitor and manage multiple highvolume client web portals, staying ahead of new work orders and opportunities
  
• Create and organize new jobs in the company’s internal management system with precision and speed
  
• Seamlessly transfer critical data between client portals and internal systems, eliminating operational bottlenecks
  
• Craft professional client communications, acknowledging new work orders and maintaining strong client relationships
  
• Support the bid submission process using innovative standardized templates for common maintenance and repair work
  
• Maintain comprehensive records and ensure all job information is accurately documented and accessible
  
• Collaborate with scheduling coordinators to ensure smooth handoff of accepted work orders and optimal workflow
  

• Requirements
  

  • Exceptional attention to detail with proven accuracy in highvolume data entry environments
    
  • Experience navigating and managing webbased portals and management systems efficiently
    
  • Strong written communication skills for professional client correspondence
    
  • Ability to excel in a fastpaced, multitasking environment while managing multiple portals simultaneously
    
  • Basic familiarity with construction or maintenance terminology is a plus
    
  • Proficiency in standard office software and web applications
    
  • Fulltime availability during US business hours to align with client operations and team collaboration
    
  • 
    
    Independent Contractor Perks
    
    • HMO Coverage for eligible locations
      
    • Permanent workfromhome
      
    • Immediate hiring
      
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