Offer summary

Qualifications:

Bachelor’s degree or 2+ years of related experience in business, sales, or hotel management., Strong negotiation skills and experience in hotel rate and contract negotiations., Excellent interpersonal, communication, and vendor management skills., Proficiency in Microsoft Excel, Teams, and Outlook, with the ability to manage multiple tasks and work under pressure..

Key responsibilities:

Support sales and operations for the Collegiate Team Hotel program.

Create customized hotel RFPs and negotiate hotel rates and amenities.

Track hotel bookings, commissions, and process invoices.

Develop and maintain relationships with hotel vendors and contribute to the Preferred Hotel Program.

Job description

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

The Role and What You’ll Do:

The Collegiate Team Hotel Coordinator position is primarily responsible for supporting sales and operation efforts related to Anthony Travel’s Collegiate Team Hotel program. The department manages the hotel needs for offsite William & Mary primary hotel.

The ideal candidate will be skilled in multi-tasking, managing a variety of tasks and projects, anticipating client needs, and meeting deadlines with minimal supervision. 

Identify client needs and create customized hotel RFPs
Negotiate hotel rates and amenities
Evaluate and process hotel contracts
Track hotel bookings and commissions
Invoice hotel commissions
Provide Weekly Summary to brief management of productivity
Develop, maintain, and grow relationships with hotel vendors
Promote and contribute input to Anthony Travel Preferred Hotel Program
All other duties as requested

You Have These

Deep and personal commitment to the Core Values of On Location.
Previous negotiating and sales experience required.
Bachelor’s degree or two plus years of related business, sales and/or hotel management experience preferred.
Strong client-service and vendor management orientation along with solid interpersonal, communication and collaboration skills.
Ability to negotiate hotel contract terms and understand hotel revenue management.
Ability to work under pressure and have a high attention to detail.
Flexibility to deal with and adapt to many changes.
Ability to manage many tasks at the same time.
Ability to perform situation analysis and make decisions.
Demonstrates positive, motivated attitude.
Microsoft product knowledge, with a high level of experience within Excel, Teams, & Outlook.
Strong communication skills, written and verbal.

Travel: Work schedule will typically be from eight to five pm EST, five days a week. Additional hours and weekends will be required during peak event times.

How we work:

TKO is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. We aim to foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams. This position will work in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

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