Proposal Supervisor

FLSA Status: Exempt, Salary

Reports To: Director of Business Development

Job Type: Full-Time, Regular

Compensation: $75,000 - $100,000 per year, based on relevant experience

This position is open to remote candidates; however, candidates must reside within the continental United States.

JOB SUMMARY: The Proposal Supervisor plays a key role in supporting Eocene’s Business Development and regional marketing efforts by ensuring the timely completion of high-quality proposals. This position is responsible for overseeing the quality control of all proposal and marketing deliverables, while also managing a team of Proposal Administrators. The Proposal Supervisor will lead the coordination of all proposal activities, including tracking, organization, communication, writing, and the development of proposal materials.

ESSENTIAL JOB FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

Staff Management:

• Oversee the Proposal Administrators and help to manage proposal tasks and workloads for the team

• Work closely with our Regional Managers, Executive team, Business Development Director, and Proposal Champions in understanding proposal priorities and driving these priorities

• Manage own proposal coordination tasks and meeting proposal deadlines in addition to leading our team of Proposal Administrators

Proposal and Business Development:

• Coordination, writing and development of proposals working with our Proposal Champions and teams from the pre-RFP stage to the final proposal delivery

• Prepare support text, matrices, and tables and coordinate graphics for proposals

• Maintain the overall proposal tracker and dashboard and prepare routine summary reports

• Research and track proposal opportunities

• Support proposals with editing and quality control review

• Coordinate and prepare presentations and other business development deliverables along with follow-up proposal interviews

• Help create customized marketing materials and provide quality assurance of all proposals and business development materials

• Manage, coordinate, and verify the quality of deliverables

• Review and approve invoices from on-call graphic specialists

• Ensure all proposals are submitted by their deadlines

• Maintain regular and punctual attendance at work and meetings

Quality Control

• Responsible for the maintenance of a proposal quality control program

• Run proposal debriefs to understand the details when our team loses a proposal award and implement strategies to improve our proposal processes

• Ensure that documents, deliverables, and proposals meet Eocene standards for quality, formatting, and branding guidelines

• Collaboration with Eocene Marketing for templates and marketing materials and ensuring these materials are up to date and include most current information

Training

• Build and implement training materials for the proposal program

• Support building our proposal library and organization for federal focuses proposals, large MSA proposals and sector and service focused proposals

• Conduct 1:1 meetings with Proposal Administrators

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Position may require travel as needed

JOB REQUIREMENTS:

• Bachelor’s degree in Marketing, Communications, English, or closely related field

• Minimum 3-5 years of professional experience in proposal development, writing, and/or marketing

• Prior experience supervising a team or direct reports

• Experience with Microsoft Suite (Word, Excel, PowerPoint, Outlook), InDesign, Photoshop, and Illustrator

• Strong writing, grammar and proof-reading skills

• Ability to take ownership of a project from start to finish and see it through to completion

• Ability to work effectively under pressure and within tight deadlines

• High degree of organizational, time-management, attention to detail, and multi-tasking skills

• Interpersonal communication and team-building skills

• Excellent critical thinking and problem-solving skills

• Excellent collaboration skills with a focus on rapport-building, listening, questioning, and patience; adept at communicating effectively with all levels of employees – both technical and non-technical

• Ability to adapt to a dynamic, fast-paced, and ever-changing environment

PREFERRED EXPERIENCE:

• Previous experience working in the Environmental Consulting industry

Eocene Environmental Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.