Offer summary

Qualifications:

Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, and SharePoint., Experience with event management software like CVENT and CRM systems such as HubSpot., Strong organizational and communication skills, with the ability to handle scheduling, correspondence, and travel arrangements., Bachelor's degree or equivalent experience in administration, business, or related field..

Key responsibilities:

Manage and coordinate schedules, meetings, and travel arrangements for executives.

Handle inquiries, feedback, and updates to keep executives informed of important developments.

Assist in planning and executing corporate events and meetings.

Support project management tasks and prepare presentations and reports.

Job description

Communication and Liaison
• Handle inquiries, feedback, and updates, ensuring executives are informed of important developments.
• Lead the event-related correspondences and scheduling, including outreach, speaker and sponsor prep, attendee registration assistance, and CVENT communications, surveys, and updates.
• Coordinate with the graphic designer to update presentations as well as digital and print marketing materials (including website, LinkedIn, etc.).

Process Improvement and System Management
• Identify inefficiencies in administrative processes and propose & document improvements.
• Manage business tools, including Microsoft Office Suite (PowerPoint, Excel, SharePoint, Word), event management software (CVENT), CRMs (HubSpot), community software (CIRCLE), and communication software (e.g., Teams, Zoom).
• Ensure all systems and tools are up-to-date and aligned with business goals.

Administrative Support
• Manage and organize executives' schedules, including coordinating meetings, conference calls, and appointments.
• Prepare detailed meeting agendas, document minutes, and ensure follow-ups on actionable items.
• Screen and prioritize emails, correspondence, and phone calls to ensure timely responses.
• Draft and edit professional correspondence, memos, and reports on behalf of executives. Travel and Event Coordination
• Plan and coordinate complex domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Assist in planning corporate events, such as client meetings and conferences.

Project Management
• Assist in planning and monitoring projects, ensuring deliverables are met within deadlines.
• Act as a point of contact between the executive team and internal/external stakeholders to manage communication and workflow.
• Prepare presentation Other duties as assigned

Required profile