Offer summary

Qualifications:

Strong organizational and communication skills., Experience with project management tools like Asana, Slack, and Google Workspace., Ability to work independently and proactively in a fast-paced environment., Comfortable with AI tools and technology to improve workflows..

Key responsibilities:

Manage emails, calendars, and communication channels.

Assist in preparing client proposals and updates.

Support project coordination and follow-up on tasks.

Maintain and organize internal processes and social media scheduling.

Job description

Please Note: This job is being posted on behalf of Chris Guill (www.scalelean.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Chris Guill is the Owner of Scale Lean, a consulting company that helps e-commerce and AI-driven businesses grow and streamline operations. In addition to consulting, Chris runs several e-commerce brands including Clinical Effects, a health and beauty company, and K9MAXX, a dog product line. Chris is a visionary entrepreneur who brings creativity, energy, and a passion for innovation to his businesses.

We're looking for a proactive and detail-oriented Virtual Assistant who thrives in fast-paced environments and can help bring order and follow-through to a dynamic, big-picture leader. You must be aligned with our core values:

Solve Meaningful Problems
Prioritize Family and Foster Meaningful Relationships
Act with Consistency and Accountability
Seek the AI Solution First

As our Assistant, you will play a key role in managing communications, keeping projects on track, and supporting the development of systems and content that drive business success. You'll help shape how things are done by creating routines, organizing systems, and keeping priorities on track.

Some of your responsibilities will include:

Managing email, calendar, and Slack communication
Preparing client proposals and weekly updates
Compiling and updating internal processes and playbooks
Helping ensure project completion and following up on open items
Managing and scheduling social media content
Keeping the client focused and organized across daily priorities
Attending or reviewing meeting recordings and taking follow-up actions
Supporting project coordination through Asana
Meeting briefly with the client most days to align on tasks and priorities
Taking initiative and executing tasks independently

In this role, you'll be stepping into a brand-new position where your attention to detail and follow-through will bring much-needed structure to a fast-moving business. This is a key support role that will directly impact the company's ability to grow and stay focused.

In addition to the above, the ideal candidate must be/have:

Extremely detail-oriented and naturally inclined to close loops
Friendly and professional, with strong interpersonal skills
A self-starter who takes initiative and follows through without needing reminders
Comfortable working independently while staying aligned on priorities
Assertive yet respectful, with good judgment and the confidence to ask questions
Excellent writing and communication skills, both verbal and written
Strong time and task management skills in a fast-paced environment
Comfortable using and learning AI tools and other technologies to improve workflows
Skilled at bringing structure and follow-through to fast-moving, idea-driven environments
Familiarity with agency-style work is a plus
Tech-savvy and quick to pick up new tools and software

Experience with the following tools is a plus!