Offer summary

Qualifications:

Proficiency with Google Workspace tools (Gmail, Drive, Calendar, Docs, Sheets), Experience with email marketing platforms like Constant Contact and CRM systems such as HubSpot, Strong organizational and communication skills, Comfortable working in a fast-paced, remote environment with minimal supervision.

Key responsibilities:

Manage calendars, schedule meetings, and handle email correspondence

Create and track email campaigns and manage contact databases

Design visual materials and branded content using Canva

Support virtual events and prepare meeting materials

Job description

We’re Hiring: Virtual Administrator
Remote | Part-Time or Full Time | US Pacific Hours

Overview:

We’re looking for a detail-oriented and tech-savvy Virtual Administrator to support daily operations, internal communications, and digital engagement. This role is perfect for someone who thrives in a fast-paced, entrepreneurial environment and is confident using cloud-based productivity and marketing tools to help keep things running smoothly.

Key Responsibilities:

1. Admin & Operations

Manage calendars, schedule meetings, and handle email correspondence (Gmail/Google Calendar)
Organize files and maintain shared drives (Google Drive)
Take notes and track action items during virtual meetings
Build forms and collect data (Google Forms)

2. Digital Communications

Create email campaigns, segment lists, and track performance (Constant Contact)
Update contact databases and set up basic automations (HubSpot)
Perform CRM hygiene: deduplication, tagging, reporting
Coordinate newsletters and compile performance metrics

3. Design & Branding

Create/update presentations, one-pagers, and branded materials (Canva)
Design visuals for events, emails, and social media
Ensure materials align with brand guidelines

4. Event & Meeting Support

Assist in planning and running virtual events (Zoom, Google Meet, etc.)
Prepare speaker briefs, manage RSVPs, and handle follow-ups
Send post-event surveys and compile feedback

5. Reporting & Documentation

Track key metrics (campaigns, CRM, engagement)
Keep SOPs and admin documentation up to date
Support light project management (Google Sheets, Trello)

Required Skills & Tools Preferred (A Plus):

Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Calendar)
Canva (graphics, slides, simple layouts)
HubSpot (CRM navigation, lists, workflows) Experience or exposure would be a plus.
Constant Contact (email setup, list management, reporting). Experience or exposure would be a plus.
Strong written/verbal communication
Highly organized, proactive, and responsive

Opportunities to Expand Your Impact:

In line with best practices from high-performing remote teams, the following areas are recommended for cross-training or role expansion:

CRM Management