Offer summary

Qualifications:

Excellent organizational and time management skills., Proficiency in Microsoft Office, Teams, and SharePoint., Strong communication skills with professionalism and discretion., Ability to work independently and collaboratively in a remote environment..

Key responsibilities:

Manage executive calendars, meetings, and travel arrangements.

Prepare presentations, reports, and key communication materials.

Coordinate logistics for events and meetings, including board and offsite events.

Act as a liaison between executives and internal/external stakeholders.

Job description

Executive Assistant

At Naviant, our mission is to be our customers’ most trusted partner throughout every stage of their transformation journey, solving complex problems and unlocking value through intelligent automation. Our vision is simple yet ambitious: Reimagine work to deliver exceptional outcomes.

We’re looking for an Executive Assistant to provide high-level support to Naviant’s executive team, managing schedules, coordinating meetings and travel, preparing key materials, and facilitating communication across stakeholders. This role, reporting to our CHRO, will play a critical part in keeping priorities on track, maintaining confidentiality, and supporting efficient, effective executive operations.

Performance Objectives – What You Will Accomplish

First 30 Days: Getting Grounded

Establish relationships with the Executive Team and understand individual priorities, preferences, and styles
Review internal tools, systems, calendars, and document management platforms (e.g., Teams, SharePoint)
Shadow meetings to understand tone, cadence, and expectations
Learn recurring rhythms, org structure, and company-wide priorities
Begin supporting calendar and travel coordination with guidance

Within 60 Days: Taking Ownership

Independently manage meeting agendas, logistics, note-taking, and follow-up
Support shared scheduling and deliverables across executives
Prepare polished presentations, communications, and reports
Assist with logistics for events, board meetings, and offsites
Take ownership of executive calendars and inboxes

At 90 Days and Beyond: Driving Impact

Act as liaison between executives and internal/external stakeholders
Anticipate needs, solve problems proactively, and reduce administrative burden
Implement process improvements to streamline coordination and communication
Maintain calendar and communication systems with precision and discretion

Competencies – Key Skills & Experience We're Looking For

Executive-Level Communication & Professionalism
Represents leadership with clarity, discretion, and integrity. Maintains confidentiality and handles sensitive matters with sound judgment.
Organizational Excellence & Prioritization
Highly organized and detail oriented. Manages complex schedules, competing priorities, and fast-changing timelines.
Tech Fluency & Operational Agility
Proficient in Microsoft Office, Teams, SharePoint, and other digital tools. Quickly learns and applies technology to drive efficiency.
Independent Initiative & Collaboration
Self-motivated and resourceful. Operates with ownership while fostering strong, cross-functional relationships across the business.

Perks and Benefits – How We Care For Our Team

At Naviant, we believe in taking care of our people, both professionally and personally. As a fully remote company, we offer a supportive culture that prioritizes work-life balance.

Comprehensive Health, Dental, & Vision Insurance
Employed Paid Disability & Life Coverage
401k & Match Program
Generous Paid Time Off
Flex Spending Plans & Dependent Care
Other Fun Stuff We Offer:
- Home Office Allowance
- Volunteer Time Off
- Charitable Giving Program
- Lifestyle Spending Account
- Employee Assistance Program, Parent Program, Wellness Initiatives, Virtual Gatherings, Employee Discount Program, Annual In-Person Celebration Week, and so much more….

Ready to help power the transformation from the inside out?
Apply now to play a key role in driving focus, alignment, and momentum across Naviant’s executive leadership team!

Must be authorized to work in the U.S. Sponsorship not provided.

Employees must reside in the U.S.

Naviant is an Equal Opportunity and E-Verify employer seeking a diverse and talented workforce.

Please use the links below for important information when applying for work with Naviant:
E-Verify Notice | Right to Work Notice English or Spanish

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