Executive Assistant to the CEO (PPS)

1. Calendar, Email & Boundary Management

• Maintain the CEO’s “Ideal Week” rules in Google Calendar; decline or reschedule requests that violate deep‑work, family time or Friday off blocks.
  

• Triage CEO inbox hourly; label, delegate or draft replies so inbox zero is hit daily.
  

• Own Calendly settings for salesstrategic calls; monitor that weekly caps are not exceeded.
  

• 2. Executive Delegation & Liaison
  

  • Log all CEO‑delegated tasks in Notion Delegation Tracker; confirm each task has owner, SOP link and due date.
    

  • Attend leadership huddles in CEO’s stead when they are on leave or not required; circulate notes and decision points within 1 hour.
    

  • Serve as first point of contact for Heads of Delivery, Finance, Ops, Marketing when CEO is unavailable; escalate only true blockers.
    

  • 3. Meeting Coordination & Follow‑Through
    

    • Prepare agendas and materials for Weekly Huddle, Monthly Ops Pulse and board updates; ensure inputs from DRIs are submitted on time.
      

    • Time‑keep live meetings; capture decisions and actions directly into Notion Action Log.
      

    • Send meeting recap Loom + Notion link within 2 hours of meeting end.
      

    • 4. Reporting & Continuous Improvement
      

      • Consolidate weekly KPI snapshots (Looker CEO dashboard + Action tracker) and email to CEO Monday 7 AM.
        

      • Analyse recurring “boundary breaches” or delayed actions; propose process or tool tweaks each month.
        

      • Maintain a living EA Playbook documenting workflows, templates, and escalation paths.
        

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        Requirements

        • 4+ years supporting C‑level executives in fast‑moving environments.
          

        • Expert at Google Workspace, Calendly, Notion, Slack and virtual meeting tools.
          

        • Assertive yet tactful; comfortable saying “No” to protect priorities.
          

        • Systems thinker – builds checklists, templates and automations instead of reinventing.
          

        • High situational awareness and confidentiality.
          

        • Excellent written and verbal communication; can adopt CEO’s tone.
          

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          Benefits

          
          

          • Permanent work from home
            

          • Immediate hiring
            

          • Steady freelance job
            

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