Proficiency in Microsoft Office, especially Excel and Outlook., Experience with QuickBooks or similar bookkeeping systems., Strong attention to detail and accuracy in clerical tasks., Background in administrative or bookkeeping roles supporting U.S.-based teams..
Key responsibilities:
Provide clerical and administrative support, including document organization and data entry.
Assist with financial tasks such as reviewing invoices and paying bills.
Support the bookkeeping team with account setup and payment follow-ups.
Perform ad-hoc administrative tasks as needed.
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We create flexible, fully remote work opportunities in companies around the world.
If you have the right skills and experience, you can work for any of our clients from anywhere with a good internet connection.
You’ll gain great experience and have the opportunity to apply for jobs in a range of different roles and industries in Australian, New Zealand, US, Canadian and UK companies.
We want our endorsed candidates and staff (top 5% of applications) to succeed, so we’ll help you with interview guidelines, tips on working with clients and support finding your dream job among our many remote work opportunities.
Schedule: Mon to Fri, 9AM to 6PM Philadelphia, includes a 1hour unpaid break, 40 hours week
Client Timezone: PA Time
About the Role:
We are seeking a detailoriented and reliable Administrative and Bookkeeping Assistant to support our operations and administrative teams. This role involves a mix of clerical, administrative, and light bookkeeping tasks.
Key Responsibilities:
Clerical & Administrative Support
Rename, organize, and attach documents accurately to our filing systems
Perform data entry tasks with high attention to detail
Review outgoing correspondence and ensure letters meet company standards before mailing
File documents into the correct digital folders
Assist the adminoperations department with adhoc tasks as needed
Financial & Bookkeeping Assistance
Review invoices for accuracy against internal records
Assist in paying bills using various online platforms
Communicate with vendors to verify or correct invoice information
Support the bookkeeping team in account setup and payment followups
(Bonus) Use of QuickBooks to assist with bookkeeping processes
Required Qualifications:
Exceptional attention to detail and accuracy in clerical work
Strong English reading, writing, and speaking skills
Proficiency in Microsoft Office Suite, especially Excel and Outlook
Ability to follow detailed instructions and work independently once trained
Reliable and responsive communication skills
Experience with Salesforce
Familiarity with QuickBooks or other bookkeeping systems
Background in administrative or bookkeeping roles supporting U.S.based teams
Experience communicating directly with vendors and external partners
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​Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job
ZR_25780_JOB
Required profile
Experience
Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.