Offer summary

Qualifications:

Bachelor’s degree from an accredited institution., Minimum of 3 years of team management experience., Strong knowledge of U.S. medical office operations, especially pediatric practices., Excellent communication, organizational, and time management skills..

Key responsibilities:

Oversee daily front and back-office operations to ensure efficiency.

Supervise and support a team of 6+ staff members.

Manage scheduling, supplies, and internal communications.

Ensure compliance with HIPAA and internal policies.

Job description

This is a remote position.

**Position:** Office Administrator

**Schedule:** Monday through Friday, 1:00 PM to 5:00 PM EST, 4 hours per day (20 hours per week)

**Overview:**

We are seeking a highly organized, experienced, and motivated **Office Administrator** to join our team. This role is ideal for a candidate who thrives in a fastpaced pediatric medical setting and brings a strong background in team leadership, healthcare operations, and administrative oversight.

**Key Responsibilities:**

* Oversee daytoday front and backoffice operations to ensure efficient workflow and patient service

* Supervise and support administrative and clinical staff (team of 6+)

* Manage scheduling, supply inventory, and internal communication processes

* Ensure compliance with HIPAA regulations and internal policies

* Coordinate with billing and coding personnel to support timely and accurate claims processing

* Assist with onboarding and training of new team members

* Monitor and address patient inquiries, complaints, or issues professionally

* Liaise with medical providers and leadership on officewide initiatives and improvements

* Deliver excellent customer service to patients and families both inperson and over the phone