Project Accountant
unlimited holidays - extra parental leave
Work set-up:
Full Remote
Experience:
Mid-level (2-5 years)
Offer summary
Qualifications:
Associate degree in accounting or related field., Minimum of four years of experience in business administration, supporting project or executive staff., Proficiency with ERP and billing software, such as Vantagepoint., Strong organizational and communication skills for remote work..Key responsibilities:
- Support project financial activities, including billing and invoicing.
- Collaborate with project managers and staff throughout project lifecycle.
- Prepare financial reports and analyze project expenses and cash flow.
- Manage contract administration and ensure compliance with policies.
Job description
This is a remote position.
Looking to elevate your accounting career with a company that leads in innovation and excellence? DLB Associates is hiring a Project Accountant to play a key role in driving financial success across cuttingedge projects—all from the comfort of your home. Join our passionate, remotefirst team and help shape the future by keeping projects on track, on budget, and on point!
Position Title: Project Accountant
Position Location: Remote work virtually from anywhere in the United States
Job Summary
The Project Accountant will have the opportunity to work with and collaborate with professional and operations staff. This position will work as part of the Accounting Team and interact closely with the project management, field and design staff to perform standard accounting activities over the lifecycle of the project.
The Project Accountant will receive general instructions on routine work, detailed instructions on new projects or assignments. May work independently, consistently exercising discretion and independent judgment on individual work, or may work under immediate supervision. May serve as lead on routine projects of limited scope.
The Project Accountant will communicate and operate in line with organizational goals and values, as well as departmental objectives.
Essential Functions
Project Facilitation Administration (70%)
- Provide support for new PO and CO, routing, confirming and entering data as needed
- Provide support and guidance on project initiation in ERP system
- Generate and submit billings according to client submission requirements including organization of required backup and conformance to firm billing standards and contract requirements
- Research invoicing discrepancies and make any necessary corrections or adjustments
- Review project financial documents and scheduled billing for accurate projected revenue
- Provide data and support in relation to resource planning
- Provide project managers with accountingrelated support throughout the project lifecycle including project setup, billing, closeout, etc.
- Work closely with project managers to monitor timely payment of invoices and follow up as necessary
- Manage accounts receivable and collection process, including timely reporting of status and issues
- Hold weekly meetings with project managers to address outstanding items, provide insights data requests and answer any ERP questions
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- Analysis and reporting to support leadership and project teams for current and future reporting needs including project expenses, accounts receivable and cash flow
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- Manage subcontractor invoicing per contract requirements
- Coordinate project contracts and change orders including all applicable attachments, to subcontractors subconsultants and follow through until contract is fully executed
- Provide and collect all necessary information supplemental to the contract, including but not limited to NDA, COI, ACH info, W9, billing forms, etc.
- Maintain concise contract administration files on the network and in the accounting system
- Ensure conformance to policy and propose maintain updates as needed
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- Ensure project data accuracy by auditing projects as needed
- Work with department managers and project managers to develop project management tool automations
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- A full understanding of project accounting, billing projections and contract administration
- Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheets
- Ability to work successfully in a remote environment through effective communication and organizational skills, selfmotivation, proactiveness and resourcefulness in a distraction free workspace
- Ability to communicate verbally and in writing technical and nontechnical information
- Ability to identify problems, evaluate alternatives and implement effective solutions
- Ability to prepare accurately, update and maintain records, files and report
- Ability to work successfully as a member of a team and independently with moderate supervision
- Ability to work under pressure and meet close deadlines
- Organizational skills, with the ability to manage multiple tasks simultaneously
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Physical Demands
The following physical demands must be met by the employee to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs other related duties as assigned
Requirements
Position Requirements (Intermediate level for all the following)
- A full understanding of project accounting, billing projections and contract administration
Audit Process Improvements (10%)
- Ensure project data accuracy by auditing projects as needed
Compliance & Contract Management (10%)
- Manage subcontractor invoicing per contract requirements
Financial Reporting Analysis (10%)
- Analysis and reporting to support leadership and project teams for current and future reporting needs including project expenses, accounts receivable and cash flow