Associate’s degree in Accounting, Finance, or Business or equivalent experience., 1-3 years of experience in accounting, project coordination, or billing support., Familiarity with ERP systems like Deltek Vantagepoint or similar., Proficiency in Microsoft 365 and reporting tools like Power BI or Excel pivot tables..
Key responsibilities:
Support project accounting tasks throughout the project lifecycle.
Create and verify project-related documents in the ERP system.
Assist with billing, invoicing, and accounts receivable management.
Help improve processes and support internal audits.
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DLB Associates are MEP & Technology consulting engineers that combine imagination, technical expertise, agility, and practicality to meet our clients where they need to be met. Our philosophy encompasses a unique approach which helps our clients:
● visualize options using powerful modeling & graphical techniques +
● design projects that are focused on what’s best for our clients and their values +
● integrate people, technology and the built environment +
● commission projects using a practical, adaptive and communication centric approach
DLB sees the bigger picture of each engineering challenge and employs an adaptive approach to problem solving. We recognize that every client is unique; therefore, our approach is personalized and tailored to meet each client’s specific needs. DLB’s core principles enable us to consistently deliver results that exceed expectations.
Recognizable qualities of THE DLB APPROACH:
● Agility
● Tailored Communication
● Interactive & Iterative Design Process
● Hands on & Practical Approach
● Reader Friendly Deliverables
● Emphasis on Visualization & Graphics
● Higher Output Per Hour
● Timely & Dependable
For more detail on Our Approach, please visit our website, http://www.dlbassociates.com/.
DLB is a firm unlike any other, providing solutions unlike any other.
Join a highgrowth, fastpaced team where your attention to detail and drive for accuracy directly impact project success. As a Project Accounting Associate, youll gain handson experience with GAAPcompliant processes and Deltek Vantagepoint, supporting critical billing and data integrity functions. This is your launchpad to a longterm finance career in a company that values initiative, ownership, and continuous improvement.
Position Title: Project Accounting Associate
Work Location: Remote – may work virtually from anywhere within the United States
SALARY
DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we outcompete those ranges for wellqualified candidates.
JOB SUMMARY
The Project Accounting Associate provides daytoday support to the Project Accounting Team and Project Managers throughout the entire project life cycle in a fastpaced, collaborative environment. You will perform daytoday project‐level accounting tasks, ensure data integrity in the ERP system (Deltek Vantagepoint), and learn the fundamentals of GAAPcompliant project accounting. The role is designed as an earlycareer step that builds a clear development path toward Project Accountant and higherlevel projectfinance positions.
DLB is in a phase of rapid, sustained growth; success in this role requires a bias for action, a continuous‑improvement mindset, and the initiative to close the loop with colleagues and clients alike to meet tight deadlines.
ESSENTIAL FUNCTIONS
Project Accounting Support (70%)
Create new projects, purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms
Verify contract terms, task codes, billing rates and funding limits are correctly entered
Maintain electronic contract folders with current purchase orders (POs), change orders (COs), and fullyexecuted contracts
Prepare draft and final invoices that comply with client contract requirements and internal billing standards
Resolve routine billing discrepancies in coordination with the Project Accountant
Enter and maintain project billing schedules
Assist with AR management by taking note of potential payment delays and resolving billing issues timely. Communicate payment delays to Project Managers
Update cash receipt information daily and reconcile against open invoices
Data Quality & Process Improvement (20%)
Run standard exception and variance reports, flag discrepancies
Help document procedures; suggest workflow or automation enhancements
Support internal audits of project files for completeness and accuracy
Maintain digital project files and audit trails
General Team Support (10%)
Assist with yearend audit support (pulling invoices, contracts, etc.)
Setup and maintain client portals
Respond to adhoc requests from Project Accountants and PMs
Participate in training sessions to build accounting and ERP skills
Attend company and client meetings as required
Crosstrain to provide support to other Project Accounting and Finance team members
Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs other related duties as assigned
Requirements
POSITION REQUIREMENTS
Core Competencies
Familiarity with an ERP or project accounting platform (Deltek Vantagepoint or similar
Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams)
Basic understanding of debitscredits, percentage of completion concepts, and billing schedules
Strong attention to detail and ability to work accurately under monthly close deadlines
Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and e mail
Demonstrated ability to organize digital files logically and maintain data integrity
Prolonged periods of sitting and keyboard use in a home office environment
Occasional lifting of packages or equipment up to 25 lbs.
Reliable high speed internet and a dedicated, distraction free workspace
Exposure to AIA contract documents or other constructionengineering billing formats
Experience with Power BI, Excel pivot tables or similar reporting tools
TRAVEL RELOCATION REQUIREMENTS
Up to 5%, this may include travel to any or all 50 US states
Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.
EDUCATION EXPERIENCE REQUIREMENTS
Associate’s degree in Accounting, Finance or Business OR an equivalent combination of post secondary coursework and relevant experience
1 3 years in an accounting, project coordination or billing support role, preferably within a professional services or construction environment
Benefits
Benefits
DLB Associates offers a very competitive benefits package; highlights include
Choice of comprehensive medical plans (including two PPOstyle plans and a HDHP w HSA option)
Health reimbursement account (HRA), flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse domestic partner and dependent children up to age 26
401k with company match and selfdirected brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and longterm disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment
DLB Associates is an EEOAffirmative Action Employer and participates in the EVerify program with the Department of Homeland Security. We encourage diversity in our workforce.
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our awardwinning team!
NOTICE TO THIRD PARTY AGENCIES:
DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitmentstaffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Required profile
Experience
Level of experience:Entry-level / graduate
Industry :
Spoken language(s):
English
Check out the description to know which languages are mandatory.