Project Coordinator - non-profit

Seeking Project Coordinator with excellent administrative support experience for a non-profit for public health and drug treatment. Under the direct supervision of the team Director, the Project Coordinator is responsible for the coordination, planning and implementation of projects. The Project Coordinator serves as an essential member of the Strategic Initiatives team. Our organization offers comprehensive training programs, consultation services, and resources to support the delivery of high-quality behavioral health care.  In this role, the Project Coordinator is responsible for coordinating projects, supporting the implementation of equity initiatives, and growing the effectiveness of our social change practices. This includes coordinating and supporting in-person, and training sessions; instructional and technical activities; research as needed and supporting evaluation needs for all projects assigned; assisting in processing and management of submitted proposals, contracts and invoices for work performed; and other activities as requested by staff/clients. This position will also support the design of projects and programs and help frameworks into existing programmatic structures. Passionate about driving positive change.  After training hybrid or remote position.

Responsibilities: 

· Scheduling with multiple staff and consultant by managing calendar

· Coordinating all logistics for online and in-person events; 

· Support the team in project development by compiling pertinent scope of work information and Notetaking for team and client meetings;

· Maintaining online folders for project documentation;

· Formatting, editing, and creating files within the Microsoft Office suite guidelines; 

· Assisting with project budget related needs, including contracting and invoicing; 

· Providing communication between clients, consultants, and staff; 

· Working with the Project Manager to keep the project on time and within budget; 

· Providing technical assistance to staff, consultants and clients as needed; 

· Supporting project evaluation using the online survey program; 

· and other activities requested by staff, consultants, and clients.  

· Associates or Bachelor’s Degree in a related field preferred (Education, Public Health, Psychology or Social Work)

· Two to four years in project management and administration 

· To perform this job successfully, an individual should have advanced skills with Microsoft Office Suite applications and virtual meeting platforms (Zoom, GoToMeeting, etc.) and experience with or the ability to learn Monday.com, Survey Monkey, Alchemer Survey Software, Qualtrics, and QuickBooks.and Zoom, Survey Monkey

· Anticipates job requirement duties and engages in problem solving without ongoing prompts.

· Strong critical thinking skills.

· Proofreading skills noting details and detecting errors. 

· Energetic, innovative, and detail oriented.

· Proven track record planning, organizational and communication skills.