Project Coordinator, Contracts

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Under the direction of the Assoc. Director Project Management Germany, this individual is responsible for supporting and securing the successful completion of processes, projects and events in Germany for BeOne Medicines. The duties include performing specialized tasks, managing and coordinating the processes regarding vendor onboarding, contracting and accounting in the local systems. The candidate will need to have a strong enthusiasm for administrative tasks.

Essential Functions of the job:

• Manage and coordinate the onboarding of all vendors for Germany in close cooperation with Procurement and the internal and external stakeholders

• Coordinate compliance approval requests for all projects and congresses of Germany in close cooperation with Compliance and the internal stakeholders

• Manage, follow up and execute all contracts for external stakeholders in the local system Icertis and ENGAGE incl. external and internal signatures via DocuSign in close cooperation with Legal and Compliance

• Create and coordinate Purchase Requests in SAP according to contracts for all projects and congresses and follow up the creation of Purchase Orders in close cooperation with Procurement

• Manage, coordinate and follow up the payment of all invoices in close cooperation with the internal stakeholders and finance (accounting)

• Manage and coordinate the accruals each month in close cooperation with the internal budget owners

• Manage and coordinate the Event/Project list accurately and regularly

Qualifications

• +3 years of qualified work experience in project management and/or related roles and functions. University undergraduate degree in science or business as an asset but not essential.

• Enjoying the work in a small but fast growing, entrepreneurial commercial environment.

• Highly self-motivated and proactive with ability to work both with light touch supervision and as part of a team environment, hands on mentality

• Strong time, task, and resource management skills

• Exceptional interpersonal and communication skills - keep problem solver and critical thinker

• Solid planning, project management and analytical skills

• High social competence and capacity for teamwork

• Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure

• Excellent organizational skills and attention to detail

• High proficiency in Microsoft Office applications, incl. Outlook, Excel, Word and use of databases

• Proficient written and oral German and English skills

• Highly motivated, solution oriented and a positive attitude

• Success-, service-, and commercial-oriented thinking and working

• Making things happen: has the right level of implementation skills.

Supervisory Responsibilities:

n/a

Computer Skills: Standard Computer Skills required (MS Office)

Other Qualifications: Fluency in both verbal and written English and the country language; any other major European language of advantage

Travel: none

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.