Real Estate Ops & Marketing Unicorn

Real Estate Ops & Marketing Partner (aka Unicorn)

Location: Remote (Philippines or LATAM preferred)
Availability: 40 hoursweek
Compensation: Competitive based on experience

Are You the One Who Brings Order to Chaos?

We work with founders and real estate professionals who are building fast — but their systems, inboxes, listings, and time aren’t keeping up.

They’re drowning in:

• Inbox chaos and missed showings
• Disorganized files and outdated MLS listings
• Social posts and client updates that never go out
• A marketing plan stuck in their head and no one to run with it
• Transaction timelines that get tracked in a spreadsheet (if at all)

• They don’t need another assistant to babysit.
  They need a strategic right hand.
  Someone who gets it — and gets it done.

  What You’ll Actually Be Doing

  You’re not stepping into a system. You’re building the system.
  You’ll work directly with highlevel real estate clients to take ownership of:

  1. Admin & Operations

  • Bring structure to the madness: clean up inboxes, calendars, docs, and followups
  • Stay 5 steps ahead of your client and keep transactions on track
  • Create systems and SOPs where none exist — from listing workflows to lead management
  • Own file and database organization to keep things searchable and stressfree
  • Follow through on open loops and action items so nothing slips through the cracks

  • 2. Marketing & Brand Growth

    • Build their brand presence from the inside out: social posts, flyers, email campaigns
    • Keep listings fresh, accurate, and visible across MLS and marketing platforms
    • Assist with clientfacing content (updates, communications, followups)
    • Use tools like Canva and your design instincts to elevate how they show up
    • Ensure brand consistency across touchpoints, templates, and assets

    • 3. Client & Deal Support

      • Communicate clearly with buyers, sellers, and vendors
      • Proactively update clients without being asked
      • Ensure every transaction is smooth and every client feels cared for
      • Handle listing coordination and showing schedules
      • Draft or manage client updates and checkins

      • 4. AIPowered Efficiency

        • Use AI tools to draft emails, summarize meetings, and research comps faster
        • Turn repeatable tasks into workflows with templates and smart automation
        • Help the team save time, reduce context switching, and stay focused on growth
        • Test and implement tools that simplify client and listing management

        • You’ll Love This Role If You…

          • Can take messy and make it manageable
          • Spot bottlenecks before they happen — and fix them
          • Are energized by a fastpaced environment and never wait to be told what to do
          • See “real estate chaos” and think “this is going to be fun to clean up”
          • Want to grow into a true operational partner — not just be someone’s assistant

          • You Might Be a Fit If You’ve…

            • Supported real estate agents, brokers, or teams before
            • Managed listing updates, MLS input, or transaction timelines
            • Handled real estate marketing (flyers, listing descriptions, email campaigns)
            • Built systems or SOPs for people who never document anything
            • Used AI tools like ChatGPT to work faster and smarter

            • This Is Not for You If…

              • You need handholding, reminders, or stepbystep checklists
              • You’re waiting to be told what to do next
              • You think “good enough” is good enough

              • Sound Like You?

                We don’t just hire assistants. We hire Unicorns — people who bring clarity, confidence, and execution to our clients’ lives and businesses.
                If you’re ready to help highperforming real estate pros scale their business without drowning in busywork, apply now.

                Requirements

                • Minimum 3 years of experience in real estate admin, operations, transaction coordination, or similar roles.
                • Proven ability to manage multiple priorities and transactions in a fastpaced environment.
                • Strong written and verbal communication skills; able to draft clear, professional emails, updates, and marketing copy.
                • Handson experience with MLS platforms, CRMs, and common real estate tools.
                • Proficiency in Google Workspace, Microsoft Office, Canva, and social media platforms.
                • Familiarity with AI tools to enhance productivity.
                • Exceptional organizational skills, attention to detail, and followthrough.
                • Ability to think critically, adapt quickly, and bring structure to ambiguity.

                • Benefits

                  • Unlimited earning potential if you choose to take on multiple clients and have the capacity
                  • • Generous health allowance to support your wellbeing
                    • Profitsharing opportunities as the company grows
                    • Access to exclusive upskilling and training in AI, operations, and leadership
                    • Monthly raffles and performance bonuses
                    • A tightknit, supportive community and a dedicated Talent Success Manager to guide your journey