Offer summary

Qualifications:

Strong organizational and time management skills., Excellent written and verbal communication abilities., Proficiency in administrative tasks and office software., Experience supporting marketing teams or executives is a plus..

Key responsibilities:

Manage the executive's calendar and schedule meetings.

Draft and prioritize email correspondence for the executive.

Provide administrative support including research and report preparation.

Assist with creating presentations, proposals, and maintaining workflows.

Job description

We are seeking a highly organised and efficient Virtual Assistant to join our team, in our marketing agency. As a Virtual Assistant, you will play a key role in supporting our marketing efforts by providing administrative and operational support to the marketing team and CEO. This is a remote position that offers flexibility and the opportunity to work with a dynamic team in the fast-paced marketing industry.

Responsibilities:

Proactively manage the executive's calendar, including scheduling appointments, coordinating meetings, making travel arrangements, and some management of personal calendar.
Draft and manage email correspondence, prioritizing incoming messages and protecting the executive's time.
Provide high-level administrative support to executive leadership, including conducting research, preparing statistical reports, handling information requests, and performing clerical functions.
May works with team members to create presentations, proposals, and reports; Generates reports as requested.
Maintain confidentiality and handle sensitive information with discretion.
Provide support with various administrative tasks and special projects as assigned by other team members.
Adapt to changing priorities and manage multiple tasks efficiently.
Operations Support - creating/executing/maintaining standard operating procedures, workflows, and processes

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