Administrative Assistant

Work set-up: 
Full Remote
Contract: 
Full time
Experience: 
Entry-level / graduate
Work from: 
Anywhere

Offer summary

Qualifications:

Minimum 3 years of experience as a Virtual Administrative Assistant., Proficiency in Google Workspace tools (Docs, Slides, Sheets)., Experience with Canva for visual content creation., Strong research skills and familiarity with AI tools for data gathering..

Key responsibilities:

  • Support marketing, sales, and administrative teams with various tasks.
  • Manage digital files, data entry, and email correspondence.
  • Conduct online research and prepare reports for decision-making.
  • Assist with marketing content, CRM management, and sales strategy support.

BruntWork logo
BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/
501 - 1000 Employees
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Job description

This is a remote position.

Contract: Independent Contractor
Schedule: 8-hour shifts between 7:00 AM – 4:00 PM Pacific Time with 1 hour unpaid break

We are a boutique event strategy and production agency, has an exciting
opportunity for a Virtual Administrative Assistant to join our team. Being adaptable, agile, and eager to learn is crucial.

We are looking for a highly organized and detail-oriented Administrative Assistant who is
energized by our values, work, and goals and will contribute to each with enthusiasm.

Scope:
● Collaborate with and support our Marketing, and Sales teams
● No direct client interaction or phone answering required

Responsibilities:
● This role provides vital support to the Sale, and Marketing teams
by managing a range of administrative tasks, projects, and deliverables. The ideal
candidate is highly adaptable, organized, and responsive to shifting priorities.
We will provide training as needed.

General Administrative

  • Document & Receipt Management: Organize and maintain digital files, including receipts, contracts, and other documents in GoogleDrive.
  • Data Entry & Updates: Maintain and update spreadsheets to ensure accurate and up-to-date information.
  • Email Support: Respond to outreach and follow-up emails as directed.
  • Research & Reporting: Conduct online research on a variety oftopics such as business tools, market trends, etc.
  • Summarize findings in clear, comparative formats (Google Sheet outlining key features, costs, and pros/cons). Present key insights and recommendations to support informed decision-making.

Marketing
  • Support content creation and scheduling across digital platforms, with a focus on consistency, brand alignment, and engagement.
  • Assist with monthly marketing buildouts, including newsletters, blogs, and email campaigns, using provided copy and templates.
  • Contribute to external visibility efforts through research and coordination for PR, speaking engagements, podcast features, and awards.
  • Maintain and update internal marketing trackers, ensuring follow-up actions are timely and organized.
  • Participate in launch prep for our new website, supporting updates, testing, and backend coordination.

Sales

Support CRM efforts (HubSpot)
● Contact maintenance
● Workflow research/implementation
Research prospective contacts, companies, and events within specific target industries
Update our Bash Event Database to be current and accurate
Assist with updating proposal/digital assets
Support 2026 Sales Strategy
● Application process/launch
● Organization of acct management/customer experience roadmap

Requirements
● 3+ years of proven success as a Virtual Administrative Assistant
● Expertise in Google Workspace
○ Google Docs: Skilled in creating, formatting, and editing professional
documents
○ Google Slides: Capable of designing visually engaging and well-organized
presentations
○ Google Sheets: Competent in managing data, creating basic formulas, and
creating clear reports

● Proven expertise in using Canva to create polished, on-brand visual content
● CRM management expertise (preferably proficient in HubSpot)
● Strong research skills with the ability to efficiently find accurate and relevant
information
○ Takes a data driven approach to research and gathering information.
○ Ability to find contact and personal information about target contacts and
clients online
○ Comfortable Using AI to assist in refining search criteria or approach for
most efficiency of time
○ Expertise in summarizing findings into clear, concise documents, slides, or
spreadsheets
○ Ability to identify and outline actionable steps and recommendations
● Familiar and comfortable using AI as a tool for research, copy writing, and
summarizing complicated information
● Meticulously organized and extremely detail-oriented
● Fluent in American English with strong written communication appropriate for
direct customer service
● Quick learner with enthusiasm for mastering new tools, technologies, and systems
● Creative problem-solving skills with ability to use critical thinking to overcome
challenges
● Strong self-motivated work ethic with ability to manage up and identify in advance
time of available bandwidth to take on more
● Wizard at scheduling and managing multiple calendars
Personal Attributes
● Curious, self-motivated and committed to excellence
● Strong sense of accountability and a proactive approach to tackling tasks
● Comfortable working independently and asking relevant questions to ensure
success

● Committed to maintaining confidentiality and discretion with sensitive information
and professionalism at all times

Required profile

Experience

Level of experience: Entry-level / graduate
Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Google WorkspaceGoogle DocsGoogle SlidesData EntryCanva (Software)Microsoft Dynamics CRMContent CreationArtificial IntelligenceMarketingHelp Desk Support

Other Skills

  • Google Sheets
  • Research
  • Problem Solving
  • Detail Oriented
  • Communication
Are you interested?

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