Offer summary

Qualifications:

Minimum of 3 years experience supporting high-net-worth individuals or private clients., Fluent in both English and Russian, with excellent communication skills., Discreet, trustworthy, and able to handle confidential information., Highly organized with strong attention to detail and ability to manage complex logistics..

Key responsibilities:

Coordinate personal, household, and lifestyle matters for the executive.

Manage international travel arrangements, including private aviation and last-minute changes.

Liaise with private staff, vendors, and service providers across multiple time zones.

Ensure flawless execution of tasks with discretion and professionalism.

Job description

Remote Personal Assistant (English & Russian Fluent)

A highly dynamic and fast-paced Private Family Office is seeking an exceptional Remote Personal Assistant to support our senior executive an across a wide range of personal and lifestyle matters. This is a role for someone who not only executes, but thinks, prioritizes, and delivers at a world-class level.

You will be operating in a fast-moving, high-trust environment, where precision, confidentiality, and emotional intelligence are everything.

What You’ll Do:

• Act as a key point of contact and coordination for all personal, household, and lifestyle-related matters.

• Manage high-intensity, time-sensitive tasks with full autonomy and accountability.

• Design and oversee complex international travel arrangements, including private aviation and last-minute adjustments.

• Coordinate global luxury services, bespoke experiences, and sensitive private events.

• Liaise with private staff, vendors, and service providers across multiple time zones and locations.

• Conduct deep research and scenario planning to provide actionable options, not just information.

• Ensure flawless execution and follow-through — every detail counts.

• Maintain utmost discretion and loyalty in all personal and professional interactions.

Who You Are:

• Experienced: 3+ years working directly with HNWIs, private clients, or founders in a high-expectation environment.

• Discreet: You treat all information, people, and routines with confidentiality and discretion.

• Bilingual: You speak and write fluently in both English and Russian.

• Globally Savvy: You understand the nuances of international travel, cultures, and protocols.

• Operationally Excellent: You turn complexity into clarity and know how to move fast without missing a beat.

• Proactive & Mature: You anticipate needs before they’re voiced, operate independently, and thrive under pressure.

• Detail-Obsessed: You’re surgical with logistics, scheduling, and execution — “almost right” is not good enough.

• Emotionally Intelligent: You adapt tone, language, and approach to fit highly discerning individuals.

Key Requirements:

• Fully remote, but with availability across multiple time zones.

• Full fluency in English and Russian.

• Verifiable references from HNW or executive-level environments.

• Deep respect for privacy, loyalty, and long-term partnership.

✨ Why This Role Is Unique:

• You’ll play a vital role in the day-to-day life of a globally mobile, highly discerning individual.

• You’ll be exposed to the inner workings of a high-level private ecosystem — from luxury travel to strategic household operations.

• You’ll gain unparalleled professional experience, applicable across global elite circles.

• For the right person, this is a rare platform to grow — not just in logistics, but in influence and impact.

This is not just a job - it’s a seat at the table of someone building and leading at the highest level. If you are sharp, grounded, and ready to serve with purpose - we look forward to meeting you!

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