Legal Assistant (U.S. Bankruptcy Law Experience)

Our client is seeking a highly organized and detail-oriented Legal Assistant to join their law firm. The ideal candidate will play a critical role in supporting attorneys and ensuring the smooth operation of their daily legal processes. This position requires strong communication skills, proficiency with case management systems, and the ability to manage multiple tasks in a fast-paced legal environment.

Key Responsibilities:

File Management:

• Open electronic case files using the law firm’s cases management system (Litify built on Salesforce). Fill in relevant information in the case file.
• Sending templated emails to clients providing certain information that the firm needs to be relayed.
• Create tasks for senior paralegal. Review electronic record of lawsuit (docket) for purposes of downloading documents and saving documents to case file.
• Updating the case management system for upcoming Court hearings and deadlines according to the dockets.
• Ensure accurate data entry and timely updates in the firm’s case management system

Document Preparation:

• Redact documents in Adobe for senior paralegal review.
• Upload approved redacted documents to websites that will be provided by the firm.
• Review filings for accuracy, format compliance, and completeness.

Case Management and Reporting:

• Pull weekly reports from the firm’s case management system for meeting with Managing Partner.

Communication and Coordination:

• Communicate professionally with Attorneys, Trustee, Judges, Court staff, and Clients.
• Serve as a liaison between Attorney, Clients, and external parties as needed.

Task Management:

• Address and complete daily assignments from Attorneys and team members.
• Maintain a task list and ensure timely follow-through on all action items.

Attorney and Client Support:

• Calendaring all Motion, Confirmation and Objection Hearings.
• Calendaring hearings on Attorney’s calendar or ensure coverage by the respective coverage attorneys in the Middle or Northern District of Florida.
• Registering the Attorney with each respective Judge/Trustee in the Southern, Middle and Northern Districts for Motion and Confirmation Calendar Hearings.
• Review Attorney calendar to ensure that the Attorney is registered for virtual attendance of a hearing if virtual attendance is possible in advance of the hearing.
• Calendaring Attorney’s hearings on the firms’ legal platform program, upon registering the attorney with the Judge’s chambers and/or noticing of 341 Meeting of Creditors.
• Prepare clients for mediations by, providing and collecting necessary information and answering non-legal questions.
• Provide compassionate, clear, and professional support throughout the legal process.
• Faxing and Monitoring e-faxed documents in the Metrofax portal

Salary: $1800 / month

Type of Work: Full-time remote

Work Schedule: US hours

Requirements

• In depth background in a remote set-up of work similar to freelancing as an Independent Contractor (deep understanding on the pros & cons involved in this industry).
• Prior experience as a legal assistant or in a legal administrative role (1+ years preferred).
• Familiarity with electronic court filing systems and legal document formatting.
• Strong organizational and time management skills with attention to detail.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Professional demeanor and ability to interact effectively with diverse individuals.
• Reliable high-speed internet connection (with backup).

Preferred Skills:

• Experience in U.S. Bankruptcy Law
• Experience with Stretto/BestCase
• Knowledge of Salesforce.
• Bilingual in Spanish capabilities a plus.