Offer summary

Qualifications:

Bachelor's degree in business administration, accounting, or a related field., 1-3 years of experience as an executive or administrative assistant, preferably in finance or accounting., Proficiency in MS Office, Adobe, and SharePoint., Strong organizational, communication, and attention to detail skills..

Key responsibilities:

Provide administrative support to the CEO and team.

Manage schedules, calendars, and appointments.

Coordinate travel arrangements and prepare meeting materials.

Handle communication and document management using relevant software.

Job description

This is a remote position.

We are looking for an Executive Assistant with high-level organizational skills, attention to detail, and the ability to handle sensitive financial information with discretion. The executive assistant works closely with the CEO and other team members to facilitate the smooth running of day-to-day operations.

You Will:

Provide administrative support to the CEO of an Accounting firm.
Manage and maintain schedules, calendars, and appointments.
Book travel arrangements - flights, hotels, etc.
Prepare and distribute meeting agendas, minutes, and reports.
Answer phones and make calls (VOIP System provided).
Managing the client’s time via INTUIT.
Upload, send and receive documents via Quickbooks (training will be provided).
Act as a POC for the client’s IT provider.
Perform other standard responsibilities for an assistant.

Requirements

You Must Have:

Bachelor's degree in business administration, accounting, or a related field (preferred).
At least 1-3 years of experience as an executive or administrative assistant, particularly in a financial or accounting setting.
Familiarity with MS Office, Adobe and Sharepoint.
Excellent organizational and time management skills.
Strong Written and Verbal Communication Skills.
Attention to detail and high accuracy in work.
Adaptability and the ability to handle multiple tasks and priorities.
Knowledge of accounting terminology and practices is a plus.
FaceTime is not required for the job.