Offer summary

Qualifications:

Bachelor's degree in Healthcare Administration, Business Administration, or related field (preferred)., At least 2 years of HR or administrative support experience in a U.S.-based healthcare or service setting., Familiarity with U.S. HR processes, including employment documentation and compliance requirements., Proficiency with Microsoft Office, Google Workspace, payroll systems, and document management tools..

Key responsibilities:

Conduct caregiver and DSP interviews and assist with onboarding processes.

Support sourcing and coordinating potential candidates through various platforms.

Track onboarding, retention, and renewal efforts, including follow-up during employment lifecycle.

Manage digital employee records, ensure compliance, and support payroll and scheduling activities.

Job description

About the Role:

We are seeking a detail-oriented and proactive HR Administrative Specialist to join our team. The ideal candidate will have prior experience supporting U.S.-based clients, particularly in administrative and HR-related functions. This role involves recruitment support, training coordination, employee file management, compliance, and benefits tracking — all while ensuring a seamless virtual office workflow.

Key Responsibilities:

Conduct caregiver/DSP interviews and assist in the full onboarding process, including application form completion and onboarding documentation
Provide support with sourcing and coordinating potential candidates through various platforms (e.g., job boards, referrals)
Track onboarding, retention, and renewal efforts, including timely follow-up during the initial employment period and throughout the employment lifecycle
Conduct reference checks, OIG and background screenings, and assist with maintaining updated staff documentation
Coordinate and schedule staff training and orientation, assigning training materials and assisting with access or technical issues
Manage digital employee records and documents, including I-9s, W-4s, direct deposit forms, and vendor sign-offs
Track compliance requirements such as background checks, incident reports, disciplinary records, and timesheet audits
Support contract updates, SOP creation, and digital document control using tools like DocuSign
Ensure timely renewal of state-required documents and certifications for service providers
Assist with payroll-related processes including hours tracking and payroll report documentation
Schedule and manage DSP assignments, shifts, and attendance tracking
Support general office workflows and documentation needs as directed

Requirements

Education:

Bachelor’s degree in Healthcare Administration, Business Administration, or a related field preferred (not required).

Experience:

2+ years of HR or administrative support experience in a U.S.-based healthcare or service provider setting
Strong familiarity with U.S. HR processes including employment documentation (W-4, I-9), tax and payroll-related forms, and state compliance requirements
Experience managing digital employee files and supporting compliance audits or reviews
Working knowledge of Microsoft Office, Excel, Adobe Acrobat, Google Workspace, and payroll systems (e.g., ADP)
Experience with document management systems and e-signature platforms (e.g., DocuSign)
Excellent organizational and time management skills with the ability to prioritize multiple tasks remotely
Reliable, detail-oriented, and capable of maintaining confidentiality and professionalism in all communications
QuickBooks familiarity is a plus

Benefits

What we Offer:

Starting rate: $7/hour (based on experience and qualifications)
100% remote / work-from-home setup
Paid training and support system to help you gain confidence before working independently
A collaborative, respectful work environment — we value trust, autonomy, and open communication over micromanagement
Long-term opportunity

Required profile