Offer summary

Qualifications:

Bachelor’s degree in Business, Communications, or related field., 7–10+ years experience as an Executive Assistant, preferably in pharma, nutraceuticals, or tech manufacturing., Familiarity with intellectual property management and patent processes., Proficiency in MS Office 365, Adobe Creative Suite, and project management tools..

Key responsibilities:

Manage global calendars and travel logistics for executives.

Prepare executive materials such as reports, briefings, and presentations.

Coordinate meetings, stakeholder communications, and project deliverables.

Support business reviews, regulatory filings, and external partnerships.

Job description

Company Description

We are a Digital Product Engineering company that is scaling in a big way! We build products, services, and experiences that inspire, excite, and delight. We work at scale — across all devices and digital mediums, and our people exist everywhere in the world (18000+ experts across 37 countries, to be exact). Our work culture is dynamic and non-hierarchical. We are looking for great new colleagues. That is where you come in!

Job Description

We are seeking an exceptional Executive Assistant to provide comprehensive administrative and strategic support for our client. This critical role demands a sophisticated professional capable of managing complex, multi-jurisdictional operations while maintaining absolute discretion with highly sensitive corporate information. The successful candidate will serve as a trusted liaison across all business divisions, demonstrating exceptional organizational skills, technical proficiency, and strategic thinking.

Manage global calendar and travel logistics, including visas and itineraries
Prepare executive materials: briefings, reports, presentations
Handle confidential correspondence and stakeholder communications
Organize board meetings, investor relations, and strategic sessions
Maintain filing systems and document control
Liaise between CEO and cross-functional teams
Coordinate projects and track deliverables
Support business reviews, reports, and regulatory filings
Assist with M&A due diligence
Manage external partnerships and regulatory agency interactions
Oversee legal, audit, and compliance communications
Facilitate HQ-subsidiary coordination
Lead PR and media engagements
Design materials using Adobe Suite; while upholding brand standards
Manage digital assets and support product launches
Coordinate with external creative/technical agencies

Qualifications

Bachelor’s degree in Business, Communications, or related field (preferred)
MBA or advanced degree in relevant field good to have
7–10+ years as Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
Familiarity with intellectual property management and patent processes
Professional certification in project management (PMP) or administrative management (CAP)
Experience with pharmaceutical or nutraceutical product development cycles preferred
Knowledge of international regulatory requirements and compliance standards
Experience with investor relations and capital markets activities
C-level support experience in multinational settings
Skilled in handling confidential info and regulatory compliance
Excellent English communication; other languages a plus
Strong organizational, project management, and problem-solving skills
Independent, detail-oriented, and flexible with time zones
Culturally aware and security-conscious (NDAs, info security, background checks)
Proficient in MS Office 365 and Adobe Creative Suite
Familiar with:
- CRM tools (Salesforce, HubSpot)
- PM tools (Asana, Monday.com)
- Video platforms (Zoom, WebEx)
- Document management/version control
- Basic HTML/CSS for email/web content
Amenable to work 4:00 PM – 1:00 AM, Monday to Friday