Financial Specialist

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

 

The Controller's Office at the Penn State College of Medicine in Hershey, PA, is seeking a Financial Specialist Trainer – Principal Professional. The Financial Specialist trainer supports the Financial Officer and Director of Post-Award Research in providing training to all financial specialist under the COM controller’s office.  They will provide oversight of grant, budget and fiscal matters. Specialist responsibilities include training and filling in for vacancies for department(s)/unit(s) on budget and grant management, financial controls, and policy and procedure; providing and/or coordinating training for employees working with unit budgets; establishing, documenting, and implementing processes, procedures, systems, and standards for the efficient operation of the office and across the business areas.

• Develop, in conjunction with manager, a training program for all new Department Financial staff
• Implement routine process audits across the departments to determine if additional training is needed
• Work with financial management to develop and implement process improvements to mitigate future risk
• Serve as knowledge expert to financial specialists on budget management, grant management, financial control and policy/procedures
• Responsible for fielding and answering questions related to the reconciliation and management of ledger and clearing accounts for administrative area; make adjustments as needed and resolve problems
• Train on compiling data for analysis and forecasting purposes; run reports as needed for administrative area
• Provide both formal and informal training across administrative area
• Provide training on review and approval of financial documents, transactions, construction contracts, change orders, etc.
• Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs. 
• Responsible for performing assigned audit functions; assist with annual processes for administrative area, including operating budget preparation
• Train on award guidelines, regulations and policies to effectively manage grants.
• Grant expert on Uniform Guidance and Penn State grant policies.
• Develop best management practices for awards including tools to track post-award documentation due dates, including process to ensure compliance to award’s terms and conditions
• Fill-in for fund and grant management roles for vacancies, extended medical leave as needed

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree
8+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

 

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $76,700.00 - $115,100.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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