Software Sourcing Specialist

What this Job Entails: 

The Software Asset Analyst  has a very dynamic role in the Vendor Management team that will change day to day. The role is tasked with collaborating with internal teams and assisting and analyzing data used for the maintenance of global software assets managed in the asset management tool.

Scope: 

• Perform a variety of tasks in support of the Vendor Management team. 

• Collaborate with internal teams and assist in the data collection, recording  and maintenance of global software assets managed in the asset management tool.

• Work with internal customers and suppliers to resolve invoice and payment issues.

• Confirm proper contract and order data, data entry and reporting of assigned products and services.

Your Roles and Responsibilities:

• Perform a variety of tasks in support of the Vendor Management team. 

• Collaborate with internal teams and assist in the data collection, recording  and maintenance of global software assets managed in the asset management tool.

• Analyze, review and investigate inaccurate and/or missing information related to software assets.  

• Create and review purchase requisitions and other intake activities as assigned.

• Work with internal customers and suppliers to resolve invoice and payment issues.

• Confirm proper contract and order data, data entry and reporting of assigned products and services.

• Perform audits and surveys to collect and analyze usage data.

• Review new vendors and their products

• Communicate product-related issues and concerns to vendors and stakeholders

• Research purchase history, contracts, and approval information to update contract tracker.

• Maintain and update specific data points in SAM database

• Obtain price quotations from vendors as assigned.

• Assist as needed in the tracking of leased equipment and/or hardware purchases.

Required Qualifications/Skills:

• AA Degree 

• Organized, analytical and thorough

• Excel at documenting issue, providing updates to management, the team and users

• Understanding of  how to maintain an asset database

• Have 2-3 years of purchasing or buying experience with a focus on technology

• Are Experienced working with technical and non-technical team members.

• Have strong Excel skills; ability to create vLookups and Pivot tables

• Ability to work in a collaborative, team-oriented environment

• Ability to work on projects and conduct research with little or no supervision.

• Experienced with Google Docs, Oracle, and Excel, 

• Excellent Time Management Skills and ability to multitask

• Strong Customer Service Skills

Preferred Qualifications: 

• Strong analytical skills, business acumen and a capacity to dive deep to understand and record asset details. The candidate must be a self-starter and be able to execute at both a tactical and strategic level with a strong attention to detail.

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing

• Must have the ability to move from place to place within an office environment

• Must be able to use a computer

• Must have the ability to communicate effectively 

• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers

Salary Range

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through Cigna (PPO, HSA, EPO options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through Cigna (DPPO & DHMO options)

• Nationwide Vision provided through VSP

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program

• Employee Assistance Program

• Wellness Days

• 401k Plan

• Basic Life, Accidental Life, Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other fringe benefits required under state and federal law