Bookkeeper and Finance Administrator | AU | Onsite

• Perform daily bank reconciliations across multiple Xero bank feeds.
  
• Upload and reconcile bills, expenses, and credit card transactions.
  
• Manage accounts payable and accounts receivable processes.
  
• Issue invoices and follow up on payments when required.
  
• Ensure accurate coding of transactions, GST allocation, and payroll journal entries.
  

• Assist with preparation of internal month-end reporting packs.
  
• Coordinate with external bookkeepers and accountants as needed.
  
• Help ensure timely financial close, with a target of within 3 business days.
  
• Support balance sheet reconciliations and documentation collation.
  

• Monitor and triage emails in shared finance inboxes (e.g., refund requests, payment errors)
  
• Draft high-quality, warm, and professional customer responses via email
  
• Liaise with internal teams (e.g., Credit, Operations) to resolve escalations efficiently
  

• Assist in updating financial models and rolling forecasts
  
• Maintain and clean datasets in Google Sheets or Excel (e.g., revenue or expense trackers)
  
• Extract data from internal systems (e.g., underwriting platform, CRM)
  

• Work closely with the Australian-based CFO and Finance function.
  
• Communicate clearly and confidently with internal and external stakeholders.
  
• Collaborate with cross-functional teams when resolving customer or operational issues.
  
• Uphold high standards of discretion and integrity in all financial communications.
  

• Use Xero as the primary accounting tool.
  
• Be proficient with Google Sheets, including formulas like SUMIFS, pivot tables, and filters.
  
• Be comfortable navigating modern productivity tools such as Slack, Gmail, Notion, and Google Drive.
  
• Familiarity with workflow automation tools like Zapier or Make is a plus.
  

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
  
• At least 2 years of experience in bookkeeping, finance operations, or accounting.
  
• Strong hands-on experience with Xero is mandatory.
  
• Prior experience working with Australian SMEs or startups is a plus.
  
• High attention to detail and a process-oriented mindset.
  
• Excellent written English, especially in customer service contexts.
  
• Basic understanding of FP&A, or an interest in growing in that direction.
  
• Ability to manage multiple workflows and meet deadlines.
  
• Strong interpersonal skills and cultural alignment with Australian working styles.
  
• Comfortable working in a fast-paced, high-growth, remote-first environment.
  

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!