Offer summary

Qualifications:

Minimum of 5 years experience as a Virtual Executive Assistant or similar role., Proficiency in email marketing and marketing automation software., Strong knowledge of current technologies like cloud services, desktop sharing, and VoIP tools., Excellent communication skills in English, both verbal and written..

Key responsibilities:

Manage and coordinate executive calendars, meetings, and travel arrangements.

Prepare, edit, and organize reports, presentations, and documents.

Assist in project support by conducting research and gathering data.

Set up and schedule email newsletters and handle sensitive information with discretion.

Job description

Position: Executive Assistant w/ Email marketing exp
Number of hours: 10 hours/week
Schedule: MST

Tasks required:

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
Set-up and schedule email newsletters
Handle sensitive and confidential information with the utmost discretion and professionalism
Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
Generate, edit, publish and share daily content (original text, images, video, or HTML) to build meaningful connections
Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
Other ad hoc tasks that would be assigned

Requirements:

At least 5 years of proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
Working knowledge/experience in email marketing and marketing automation software
Has a background/experience with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, KEAP, etc.)
Strong proficiency in office software and communication tools
Knowledge of online calendars and scheduling (Calendly, Google Calendar)
Excellent verbal and written English communication skills
Discretion and the ability to handle confidential information
Excellent phone, email and instant messaging communication skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Adaptability and a proactive mindset
Professional demeanor and strong interpersonal skills
Ability to work independently and in a team-oriented environment
Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision