Executive Assistant to the CEO

About the Role

Our client is seeking a seasoned, strategic Executive Assistant to the CEO to directly support their CEO and lead the Executive Assistant function across the company. This role is ideal for someone who thrives in high-growth, high-change environments and has experience supporting C-level executives at fast-paced tech companies.

In addition to serving as a trusted partner to the CEO, you’ll manage and mentor a team of Executive Assistants who support the broader Executive Leadership Team (ELT). You’ll bring structure, collaboration, and best practices to the EA function while ensuring the CEO’s time, energy, and focus are directed toward the highest-impact work. You’ll be prepared to cover for your team and help support other Executives as needed.

Reporting to the CHRO, and as a leader on the People Team, you’ll be exposed to opportunities to help elevate employee engagement, connection, and morale across the company, particularly in ways that help to drive the CEO’s engagement with employees.

Key Responsibilities

• Executive Support & Strategic Operations
• Provide high-level, proactive support to the CEO: calendar management, travel coordination, meeting prep, and communications.
• Act as a thoughtful liaison between the CEO and internal/external stakeholders, ensuring clarity and follow-through.
• Prepare executive briefings, board materials, and strategic documentation.
• In-Person Readiness: Be available as needed to work on-site, sometimes on short notice, to support meetings, prep, and logistics.
• EA Leadership & Process Excellence
• Lead, mentor, and develop a small team of Executive Assistants supporting the ELT.
• Standardize best practices, tools, and collaboration frameworks across the team.
• Align EA support with organizational growth.

Qualifications

• 7+ years of Executive Assistant experience, including a minimum of 2 years supporting a CEO or top-tier executive.
• Proven leadership of administrative or executive support teams.
• Experience in high-growth, fast-paced tech environments.
• Excellent communication, organizational prowess, and executive presence.
• Proficient with Microsoft 365 Suite, Teams, Zoom, and task/project tools.
• Exceptional discretion, judgment, and emotional intelligence.
• Bachelor’s degree or equivalent experience preferred.

What The Company Offers

• Competitive salary and comprehensive benefits package
• A high-impact role within a mission-led, fast-growing tech company
• Opportunities to shape executive operations, team culture, and employee engagement
• A supportive environment grounded in strong values and positive transformation

Compensation

The base salary range for this position is $100,000 - $120,000 USD, exclusive of benefits. This position is also eligible for a bonus of 10% of the base salary. Your base salary compensation will be based on your individual skills, education, and experience. Please keep in mind that the above range is the full base salary range for this role; hiring at the maximum of the range is not typical in order to allow for future salary growth.

U.S. Benefits

• Under the Flexible Work Philosophy, most employees can work from an office, at home, or any combination of the two.
• Comprehensive benefits plan including medical, dental, life, vision, disability, and life insurance
• Healthcare FSA
• FSA with employer contribution
• 13 holidays, including a floating holiday, Juneteenth, and your birthday
• 15 days of paid annual leave
• 9 days of paid sick time
• Paid parental leave
• 401(k) with employer match

Other Perks

• Education assistance program
• Dependent Care FSA match
• Adoption assistance
• Fertility care support
• Backup care for family and pets
• A growing network of employee resource groups
• Employee referral program
• Virtual boot camp
• Employee Assistance Program

Why Work for the Hiring Company?

The hiring company is a global leader in network security and intelligence, advanced endpoint protection, multi-factor authentication, and secure Wi-Fi. Their award-winning products and services are trusted worldwide by more than 18,000 security resellers and service providers to protect over 250,000 customers. Their technology keeps their customers ahead of increasingly sophisticated hackers and has fueled record revenues.

The hiring company embraces a Flexible Work Philosophy. Most of their employees can choose to work from the office, at home, or any combination of the two. They’ve built a global workforce of outstanding team members and a flexible culture built on trust, collaboration, and belonging.

This is a remote role, but preference will be given to candidates based in Seattle or on the West Coast due to alignment with executive team time zones and occasional in-person collaboration.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”