Purchase Orders and Invoicing Analyst

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians.  If you want to be part of this exciting work, you belong here!

This position is based in Bangalore, India. We recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with the Responsible Flexibility Guidelines.

Purpose And Scope

This role will work closely with other members of the DigitalX Contracting team in managing the purchase order process from requisition through approvals and issuance. This role will also be responsible for ensuring invoicing accuracy and maintaining effective communication with internal stakeholders and vendor Accounts Receivable departments.

Responsibilities And Accountabilities

• Purchase Order Management: Raise requests, review, and process purchase orders in accordance with company policies and procedures, ensuring accuracy and completeness.
• Invoicing Support: Work with DigitalX stakeholders and Astellas vendors to answer questions and resolve invoicing discrepancies and issues.
• Vendor Communication: Serve as the primary point of contact for vendors regarding purchase order and invoicing inquiries, resolving any discrepancies or issues promptly.
• Data Analysis: Analyze purchasing and invoicing data to identify trends, discrepancies, and opportunities for process improvement.
• Reporting: Generate and maintain reports related to purchase orders and invoicing, providing insights to management as needed.
• Collaboration: Work closely with cross-functional teams, including Procurement, DigitalX Finance, and other DigitalX teams, to ensure alignment and efficiency in the Procure-to-Pay process.
• Process Improvement: Identify and recommend improvements to purchasing and invoicing processes to enhance efficiency and accuracy.
  
  

Required Qualifications

• Degree in Business Administration, Finance, Accounting, or related field.
• 6+ years of experience in Procure-to-Pay processes.
• Strong analytical skills and attention to detail.
• Experience working in a global organization across multiple legal entities in multiple geographies.
• Proficiency in SAP, Ariba, and Microsoft Office Suite, particularly Excel.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with vendors and internal teams.
  
  

Preferred Qualifications

• Experience working in the Pharmaceutical or other highly regulated industry.
• Experience with ServiceNow, or Data Visualization tools (e.g. Qlik, PowerBI).
• Experience working in an IT organization and/or with IT vendors.
  
  

Category

Astellas is committed to equality of opportunity in all aspects of employment.

EOE including Disability/Protected Veterans