Project Management & Operations Specialist

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: Watch here

Why Work with Us?

We're not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

We are seeking a versatile Project Management & Business Development Specialist to join a fast-growing healthcare technology startup that sells enterprise solutions to hospitals and healthcare systems. This is a "Swiss Army knife" role that blends business development activities with hands-on project management for software implementation. You'll work directly with the founder to streamline implementation processes, drive marketing efforts, and support business development as the company manages multiple hospital implementations simultaneously.

Key Responsibilities:

Business Development & Marketing:

• Maintain and grow LinkedIn presence with consistent posting cadence (5 posts/week minimum)
• Connect with potential leads and send targeted messages from founder accounts
• Design and execute outbound and inbound email campaigns using existing tools
• Draft, design, send, and track email campaign performance with detailed analytics
• Create marketing collateral using Figma (one-pagers, social posts, digital assets)
• Build and maintain templates for future marketing materials

Project Management & Implementation:

• Lead and support software implementation projects with hospital clients and internal stakeholders
• Organize project milestones, manage tasks, and ensure timelines are met consistently
• Use PM tools (Jira, Asana) to track status, maintain accountability, and provide stakeholder updates
• Maintain Agile best practices including stand-ups, backlog prioritization, and sprint planning
• Coordinate with hospital facilities to gather required documentation and track project progress
• Transform current implementation processes into streamlined, professional systems

Data & Reporting:

• Maintain status dashboards in PM platforms providing real-time project visibility
• Track and analyze marketing campaign performance (open rates, reply rates, engagement)
• Create reports on implementation progress and business development metrics
• Identify and recommend 1-2 process improvements based on data insights

Requirements

• Business Development Experience: Proven experience with LinkedIn content publishing, messaging, and email campaign platforms
• Design Skills: Proficiency with Figma for creating marketing collateral, one-pagers, social posts, and digital assets
• Project Management Expertise: Strong understanding of Agile, Scrum, and Kanban methodologies with hands-on experience
• Technical Tools: Proficient with Jira, Asana, or other PM platforms for project tracking and management
• Data & Analytics: Strong dashboard creation skills and ability to track campaign performance and project metrics
• Communication Excellence: Strong written and verbal English communication skills for client and stakeholder interactions
• Preferred: Healthcare industry knowledge or experience working with enterprise software implementations
• Bonus: Experience with AI tools, workflow automation, and startup environments

Skills & Attributes:

• Hustler Mentality: Natural go-getter who thrives on figuring things out and taking initiative without constant oversight
• Multi-Tasking Excellence: Ability to manage multiple priorities across business development and project management simultaneously
• Learning Agility: Dynamic mindset with eagerness to learn new skills and adapt to changing priorities as the company grows
• Process Orientation: Ability to transform "taped together" processes into streamlined, repeatable systems
• Results-Oriented: Strong attention to detail with focus on meeting KPIs and delivering measurable outcomes
• Autonomous Worker: Comfortable working independently while maintaining regular communication with leadership
• Analytical Thinking: Ability to analyze campaign performance, project metrics, and provide actionable insights

Benefits

• Remote Work: Fully remote position working in alignment with US business hours
• Direct Impact: Fourth hire at a growing startup - your work directly influences company success
• Learning & Development: Opportunity to build operations capabilities from the ground up and grow with the company
• Growth Potential: Role will expand significantly as company scales with clear promotion pathway
• Healthcare Innovation: Work with cutting-edge technology that improves healthcare delivery at major hospital systems
• Founder Mentorship: Work directly with experienced founder in fast-paced, high-growth environment
• Performance Tracking: Clear KPIs and metrics to measure success and career advancement