Offer summary

Qualifications:

At least 3 years of project management experience in a marketing agency., Familiarity with HubSpot and AI tools is preferred., Proficiency in Notion for building and managing dashboards., Strong organizational and communication skills, with attention to detail..

Key responsibilities:

Manage multiple client projects related to content, campaigns, and AI deployments.

Build and optimize Notion workspaces to support workflows.

Communicate regularly with clients and internal teams to ensure project alignment.

Oversee scope, budget, and timeline to ensure timely and on-budget delivery.

Job description

Our client is a rapidly expanding AI-first marketing agency delivering signal-driven go-to-market strategies through HubSpot-powered campaigns, AI tools, and content creation.

Location

Fully-Remote (Work from Home), 9 AM – 5 PM EST

Key Responsibilities

Client Project Management

• Manage multiple projects across content creation, campaigns, and AI agent deployments.

• Maintain clear communication with clients and internal teams to ensure alignment on priorities and progress.

Notion Workspace Ownership

• Build and optimize Notion dashboards, task boards, and documentation systems to support efficient workflows.

• Track assignments, manage deadlines, and document all processes and updates meticulously.

Stakeholder Communication

• Facilitate regular status updates with clients and internal stakeholders.

• Proactively identify project blockers and scope changes, proposing timely solutions.

Scope, Budget & Timeline Management

• Oversee project scope and budgets to ensure 90%+ on-time and on-budget delivery.

• Manage freelancers and external partners as needed to fill execution gaps.

Continuous Improvement

• Drive innovation in processes, especially leveraging AI tools, to enhance delivery and operational efficiency.

• Document and refine standard operating procedures and playbooks.

Qualifications

Experience

• 3+ years project management experience in a marketing agency, preferably with HubSpot familiarity.

Skills

• Advanced Notion user with proven ability to build and maintain complex task and documentation systems.

• Strong organizational skills with exceptional attention to detail and a results-driven mindset.

• Effective communicator, comfortable leading client meetings and providing clear updates.

• Comfortable managing multiple client accounts and deliverables concurrently.

What Success Looks Like

• Delivering 90%+ of projects on time and within budget.

• Achieving high client satisfaction, with clients willing to be case studies within 90 days.

• Improving internal efficiency through documented and clear processes.

• Being recognized as a trusted operational partner by the CEO and the team.

Opportunity

This is a career-defining position to join an innovative, AI-powered marketing agency at the forefront of GTM execution. You will play a key role in scaling operations, driving client success, and shaping the company’s growth trajectory while working alongside visionary leaders and a dynamic team.