Offer summary

Qualifications:

Bachelor's Degree required., Experience supporting C-level executives or in an executive assistant role., Professional-level proficiency in English, both written and verbal., Familiarity with CRM software, preferably HubSpot..

Key responsibilities:

Manage the Account Executive’s calendar and schedule meetings.

Maintain and update CRM records for leads and clients.

Draft emails, follow-ups, and client communications.

Coordinate with sales team members and handle administrative tasks.

Job description

This is a remote position.

Company Overview

ClearDesk was founded based on years of experience in prior businesses outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people worldwide.

At ClearDesk, we handle sourcing, recruiting, and managing our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for a Sales Executive Assistant to support our Account Executive in driving sales efficiency and delivering an exceptional client experience. This role is crucial in managing day-to-day sales operations, client communications, and CRM upkeep to ensure the Account Executive stays focused on high-value interactions.

Responsibilities

Manage the Account Executive’s calendar, including scheduling, optimizing meetings and calls, resolving schedule conflicts, and ensuring timely follow-ups and attendance confirmations.
Join meetings as needed to represent the Account Executive and maintain client engagement until they are available.
Maintain and update CRM records for leads, prospects, and clients (preferably in HubSpot)
Track progress of deals in the sales pipeline and flag next steps or required actions
Draft emails, follow-ups, and introductory messages on behalf of the Account Executive
Respond promptly to client inquiries or escalate them to the appropriate internal contact
Coordinate with Sales Development Representatives (SDRs) regarding bounced emails or lead information
Handle administrative and support tasks to ensure the Account Executive operates efficiently

Requirements

Bachelor's Degree Holder
Must be comfortable with using Hubstaff, a time-tracking application
Proven experience supporting C-level executives or in an Executive Assistant role
Professional-level English (written and verbal/voice)
Familiarity with Customer Relationship Management software (preferably in HubSpot)
Strong computer skills, including Microsoft Office and Google Workspace
Computer or laptop with access to the internet (min speed of 35 Mbps)

Compensation and Benefits

Earn a competitive hourly rate, based on experience.
Work from home
HMO
Bonuses and incentives
Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).