Offer summary

Qualifications:

High school diploma required., At least 3 years of experience in administrative support., Strong skills in Microsoft Office Suite and internet research., Ability to handle confidential information with professionalism..

Key responsibilities:

Provide administrative support to executives, including managing schedules and correspondence.

Prepare reports, meeting minutes, and presentations.

Coordinate meetings, travel, and conference calls to optimize productivity.

Handle office administrative tasks and maintain filing systems.

Job description

Why Ryan?

Hybrid Work Options
Award-Winning Culture
Generous Personal Time Off (PTO) Benefits
14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
Benefits Eligibility Effective Day One
401K with Employer Match
Tuition Reimbursement After One Year of Service
Fertility Assistance Program
Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Executive Assistant – Level 1 (“Executive Assistant”) uses experience and professionalism to support executives with daily responsibilities. This position may work for one or several department professionals, division heads, officers, or managers and is a senior-level support role. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

***Position is fully remote anywhere in the U.S.***

Duties and responsibilities, as they align to Ryan’s Key Results

People:

Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
Maintains communications (email, written, phone, and fax) while Principal is traveling
Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
May assist less-experienced team members

Client:

Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time.
Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports.
Organizes and prioritizes multiple tasks and completes them under strict time constraints
Answers and transfer all telephone calls, takes accurate and concise messages
Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system.
Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved
In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC.

Value:

Handles and safeguards confidential and sensitive company and personal information
Remains knowledgeable of business unit and corporate policies
Identifies and works to improve internal process and works to develop Firm policies as needed.
Reviews and edits client-related documentation
Maintains client and administrative filing procedures
Assists with other projects as needed
Completes assignments with little supervision and performs other duties as assigned

Education and Experience:

High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department. Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive, complex, and confidential nature.

Computer Skills:

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses:

Valid driver’s license required and Notary Public preferred.

Supervisory Responsibilities:

This job has limited or no supervisory responsibilities.

Work Environment:

Standard indoor working environment.
Long periods of sitting while working at computer.
Occasional long periods of standing.

Position requires regular interaction with employees and vendors both in person and via e-mail and telephone.

US Compensation Disclosure:

The Company makes offers based on many factors, including qualifications and experience. Certain roles may be eligible for incentive compensation.

For certain California based roles, the base salary hiring range for this position is $32.69 - $43.10.
For other California based roles, the base salary hiring range for this position is $30.05 - $39.53.
For Colorado based roles, the base salary hiring range for this position is $28.73 - $37.82.
For Illinois based roles, the base salary hiring range for this position is $30.05 - $39.53.
For other Illinois based roles, the base salary hiring range for this position is $28.73 - $37.82.
For New York, NY, the base salary hiring range for this position is $32.69 - $43.10.
For other New York based roles, the base salary hiring range for this position is $27.28 - $35.96.
For Washington based roles, the base salary hiring range for this position is $30.05 - $39.53.

Equal Opportunity Employer: disability/veteran

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