Senior Project Coordinator, Customer Events

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

The Project Coordinator Customer Events will be responsible for the Overall planning, organization and execution of customer events (e.g. roadshows, sales Meetings) in close cooperation with the respective internal stakeholders.

Essential Functions of the job:

• Overall planning, organization and execution of customer events (roadshows, Sales Meetings, internal team meetings) in close cooperation with the respective internal stakeholders

• Overall planning, organization and execution of the yearly All Staff Meeting (Kick off)

• Have planning meetings with the respective stakeholders to gain an overview of all planned customer events

• Planning, organization and execution of national & international congresses and events in close cooperation with congress management in Europe.

• Coordinate all stakeholders internally and externally to ensure delivery of all congress activity on time, on budget and in accordance with legal and compliance requirements.

• Cooperate closely with the Customer Engagement and Medical Team regarding the execution of national congresses (e.g. booth building, satellite Symposia; meeting rooms onsite)

• Selection and management of congress and event agencies that effectively address the German needs

• Ensure onsite management and oversight for congresses and events.

• Attendee management: Creation of all confirmation- and contract emails, contracts for physicians etc.

• Create the final information and other important documents and emails for each congress for external and internal stakeholders

• Invoice handling of all suppliers and coordination of all travel expenses/invoices of physicians after each congress

• Supporting the Senior Project Manager Congresses & Events in slot- and budget planning for the following year

• Manage the travel booking for external and internal stakeholders in close cooperation with our agency

Qualifications:

• +5 years of Experience in organizing events.

• Knowledge of tools and regulations regarding meetings/travel

• Ability to successfully engage with internal/external key stakeholders

• Excellent interpersonal, oral and written communication skills

• Good understanding of different cultures (both business as well as country) and demonstrates an appreciation of cultural diversity, with sensitivity to differences in attitudes and norms.

• Fluent in German and English; other languages advantageous

• Service minded and flexible

Supervisory Responsibilities:  

• No

Computer Skills:   PC, including MS Office Suite

Other Qualifications:  

Travel:  10-15%

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.