Lease Administration Coordinator

Dealership:

Coordinator, Lease Administration

Location: Medford, OR
Compensation: $24 - $30/hour, DOE
Employment Type: Full-time

Drive Your Career Forward with Lithia & Driveway  

Lithia & Driveway (LAD) is one of the largest global automotive retailers providing a wide array of products and services throughout the ownership lifecycle with a vision to modernize personal transportation solutions wherever, whenever, and however consumers desire.  

With a mission of "Growth Powered by People," we are propelled by our colleagues and preferred by our customers, making Lithia & Driveway the leading automotive retailer in each of our markets.  

Our success is fueled by four core values:  

·         Earning Customers for Life  

·         Improving Constantly  

·         Taking Personal Ownership  

·         Having Fun  

Our entrepreneurial, high-performance culture sets us apart, and our philosophy is straightforward: assemble a team of passionate individuals and cultivate an environment that empowers colleagues to excel.  

We’d love to have you join us on our journey!

We are looking for a Coordinator, Lease Administration to join our Real Estate team based in Medford, OR. This position plays a critical role in supporting the lease administration process for our Dealership and Support Service facilities. The Coordinator will work closely with landlords, tenants, and internal teams to ensure accurate lease management, timely payments, and excellent communication.

What You’ll Do:  

• Set up and maintain lease information and documentation in property management software.

• Coordinate timely input of lease data to ensure accurate accounting and payments.

• Communicate lease changes to internal teams including Risk, Utilities, Vendor Admin, and Treasury.

• Invoice tenants according to lease terms and monitor payment activity.

• Collaborate with property management vendors for smooth landlord and tenant relations.

• Facilitate payment requests through internal approval processes.

• Assist the Legal team with lease document management and requests.

• Support reconciliation of lease costs with landlords and tenants.

• Draft formal correspondence to landlords and tenants.

• Manage lease records and ensure data integrity across platforms such as Electronic Archive and Tango.

What You’ll Bring:  

• Bachelor’s degree in Business, Accounting, Real Estate, or related field.

• 2+ years of experience in real estate A/R management and/or accounting.

• Proficiency with Tango or other property management software, and Microsoft Office Suite.

• Strong organizational skills with high attention to detail.

• Excellent communication skills, both written and verbal.

• Notary certification preferred.

We Offer Best-in-Class Industry Benefits:  

·         Competitive pay  

·         Medical, Dental, and Vision Plans  

·         Paid Holidays & PTO  

·         Short and Long-Term Disability  

·         Paid Life Insurance  

·         401(k) Retirement Plan  

·         Employee Stock Purchase Plan  

·         Lithia Learning Center  

·         Vehicle Purchase Discounts  

·         Wellness Programs  

Qualifications:  

·         High School graduate or equivalent required  

·         18 years or older  

·         We are a drug-free workplace  

We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.