PMO (Project Management Office)

Join the Future of Technology with ZILO™

At ZILO™, we're redefining what’s possible in technology. ZILO™ is the UK-based FinTech specialising in global asset and wealth management software, designed to scale and transform businesses of all types using our own developed AI Technology. Our mission is to digitalise the future of the global asset management industry. 

We are a team of experts with decades of combined experience at leading firms globally, who thrive in fast-paced environments and want to shape the future of technology. Every individual plays a key role in driving progress and making a real impact. We continuously strive to innovate and improve.

Why work with us? At ZILO™, you'll be part of a dynamic and inclusive environment where creativity thrives. We offer the opportunity to work on cutting-edge technology, collaborate with talented individuals, and contribute to projects that have a real-world impact. We value continuous learning, personal growth, and providing our team with the resources they need to succeed.

Ready to shape the future? Let’s talk.

Requirements

Role Overview

We are looking for a strategically minded PMO (Project Management Office) professional to oversee project governance, delivery assurance, and portfolio alignment across business units. The PMO will serve as the backbone of project discipline—ensuring that processes, controls, and reporting frameworks are embedded to deliver value across the organisation. Please note this role will require regular attendance at our London office.

Key Responsibilities

·      Monitor delivery health across programmes, projects, and initiatives.

·      Maintain an enterprise-level view of project alignment with strategic objectives

·      Monitor delivery of Statement of Work commitments and budgets

·      Establish and evolve PMO standards, templates, and methodologies (e.g. PRINCE2, Agile, MSP, Six Sigma)

·      Define and embed best practices in planning, tracking, and risk management.

·      Provide C-level stakeholders with visibility into project progress, risks, budgets and dependencies.

·      Design and maintain dashboards, KPIs, and reporting cadences.

·      Support workforce planning, demand forecasting, and allocation decisions.

·      Track resource utilisation and capacity across delivery teams.

·      Perform delivery reviews to ensure adherence to governance.

·      Flag at-risk projects or initiatives lacking structure.

·      Own and manage PMO tooling infrastructure (e.g. Jira, MS Project, portfolio systems).

·      Drive automation of reporting and workflow orchestration where possible.

·      Drive AI adoption across Project Delivery

·      Coach and support project managers in adopting delivery best practices.

·      Lead onboarding of new delivery leads or PMs into the governance framework.

Experience Required

8+ years’ experience managing and supporting cross-functional projects using methodologies like Agile or PRINCE2, with proven skills in project governance, portfolio management, and reporting. Proficiency in tools such as MS Project, Jira, Power BI, and Excel is essential, along with the ability to drive process improvements and ensure compliance. Strong stakeholder management, communication, and organizational skills are key, and relevant certifications like PMP, PRINCE2, or PMO-CP are highly desirable. Experience in setting up PMO functions or working in regulated environments is a plus.

Skills & Attributes

Strategic thinker with ability to link project data to business outcomes. Structured communicator, confident presenting to senior leadership. Highly organised, with strong attention to process integrity and standardisation. Strong Excel, reporting, and portfolio management tool expertise. Familiarity with the use of AI technologies to streamline project workflows, optimise planning, and automate delivery tasks—enhancing team productivity and focus.

Bonus Qualifications

Experience with enterprise planning tools (e.g., Clarity, Planview). Familiarity with audit and regulatory requirements in programme delivery. Project/programme certifications (e.g., PMP, MSP, SAFe Agilist).

Benefits

• Enhanced leave - 38 days inclusive of 8 UK Public Holidays  
• Private Health Care including family cover  
• Life Assurance – 5x salary  
• Flexible working-work from home and/or in our London Office  
• Employee Assistance Program  
• Company Pension (Salary Sacrifice options available)
• Access to training and development  
• Buy and Sell holiday scheme 
• The opportunity for “work from anywhere/global mobility”