Offer summary

Qualifications:

Bachelor’s degree in a relevant field., 4-5+ years of experience supporting C-suite executives., Professional fluency in English, both written and spoken., Proficiency in Slack and Google Workspace, with project management experience as a plus..

Key responsibilities:

Manage and organize email inboxes and calendars, including scheduling travel.

Act as the main point of contact for projects, coordinating meetings and events.

Handle administrative tasks such as expense tracking, invoicing, and reimbursements.

Support the executive by managing tasks to optimize time and resources.

Job description

About Us

Pomelo places the best offshore talent with top brands, startups, and agencies across the globe. We enable hard-working and ambitious talent to work remotely from their home countries, while gaining exposure into how the world’s top companies operate.

About the Role

NOTE: THIS ROLE REQUIRES 12-HOUR WORK DAYS IN ADDITION TO LOGGING ON SUNDAYS. This is not an easy or standard role, so please do not apply if you are unable to commit to these requirements. Compensation will reflect the extended work hours. We’re looking for an experienced, reliable, and extremely hard-working Executive Assistant to support a US-based healthcare tech startup with administrative and operational tasks. Your goal will be to take as many tasks off the executive's plate as possible, helping them optimize/save time and support the growth of the business. You'll need to have exceptional organization, communication, and problem-solving skills to excel in this role.

Responsibilities

Act as the right hand for all administrative and operational tasks, helping save time and resources
Manage/organize email inboxes and calendars, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
Proactively follow-up with timely reminders and to-do lists
Set the agenda and discussion points/topics for the executive's meetings
Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
Lead, manage, and oversee project timelines, budgets, and resources
Create knowledge bases, SOPs, and other documents based on business needs
Actively listen to feedback and gather insights to constantly identify opportunities for business improvement
Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
Ensure that all deadlines are met and all work is produced in a timely manner
Perform ad hoc administrative, business operations, and special project tasks as needed

Qualifications

Bachelor’s degree in a relevant field
4-5+ years in an executive assistant/operational/admin role supporting a C-suite executive
Professional fluency in English with excellent written, reading, and speaking skills
Proficient in Slack and Google Workspace; experience with project management tools is a plus
Ability to handle confidential information and anticipate needs
Ability to work 12 hours per day in US time zone, in addition to logging on Sundays

Benefits