Contract Administrator

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

We are seeking a self-motivated, professional, and responsible individual to focus on contract and invoice management tasks for our national Managed Security Services team.  This position is responsible for executing several processes inherent to our management and maintenance of client and vendor contracts and agreements. The selected resource will maintain awareness of all executed client and vendor agreements and will follow existing processes and procedures to successfully amend, renew, terminate, and manage payment of in scope agreements. A successful candidate must demonstrate mastery of the team’s process and apply their working knowledge of our service’s tools and strategy to support the financial stability of the service.

Rsponsibilities:

Follow RSM Defense defined processes to track active projects and vendor relationships and execute procedural steps in accordance with service needs

• Maintain awareness of all active projects and vendor agreements using service specific toolsets

• As necessary, make changes to draft agreements prior to execution

• Maintain awareness of timing and stage gates that necessitate reviews and document execution

Collaborate with RSM Defense internal and RSM national resources to process client and vendor agreements

• Acts as reviewer, editor, and custodian of client and vendor agreements

• As necessary, make changes to draft agreements prior to execution

• Collaborate with RSM contractual processing teams to make necessary edits and prepare documents for execution

Perform invoice management activities including:

• periodic renewal of active engagements to avoid service disruption

• Collection of invoice data and metrics to support broader financial management metrics and forecasting

• Interface with vendor contacts to resolve issues or discrepancies in licensing or vendor agreements

• Provide assistance to RSM Defense new contract generation processes as necessary

• Additional RSM Defense activities as required

Basic Qualifications:

• Exceptional organization skills and attention to detail

• Advanced skills with data management tools and platforms such as Microsoft Excel, Smart Sheets, and/or data analysis tools and platforms such as Tableau, Qlik, or Power BI

• Excellent written communication skills, particularly for legal documentation such as contracts or client service agreements

• Reading comprehension for business language and legalese in English

• Ability to interpret broader changes or service requirements based on leadership guidance and apply recommendations across future work

• Decision making, problem solving, and analytical skills

• High level of professionalism

Preferred Qualifications: 

• 1-3 years of work experience within professional services is a plus

• Ability to manage multiple projects for multiple stakeholders while meeting deadlines

At RSM, we offer a competitive benefits and compensation package for all our people.  We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients.  Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits   https://rsmus.com/careers/el-salvador.html. 

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Salvadoran Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.  

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please send us an email at careers@rsmus.com.