Event Operations Coordinator

An Amazing Career Opportunity for an Event Operations Coordinator!

This position will work remote in the US. Preference is to work in the East Coast Time Zone.

Who are we?

At Questex, you can make an impact by helping suppliers and buyers connect more efficiently and effectively. Questex is a leading global events, media, and business information company, yet we are still a place where your voice is heard, and your ideas are appreciated. So, you can make an immediate difference in our success while advancing your career.

Questex drives business forward through a rich engagement platform centered on leading events and surrounded by data insights and digital communities.

Check us out here: www.questex.com

Event Operations Coordinator (Remote)
Questex

Position Overview:
Questex is seeking an Event Operations Coordinator to support our live events. The Event Operations Coordinator will assist with key operational tasks including exhibitor, speaker, and sponsor fulfillment, delegate communications, logistics tracking, and vendor coordination. This role involves working with internal teams and external partners to ensure events run smoothly.

As our Event Operations Coordinator you’ll support Questex’s success by:

• Ensure contract deliverables for speakers and sponsors are fulfilled accurately and on time.

• Serve as the point of contact for exhibitors, speakers, and sponsors regarding logistics and on-site needs.

• Manage exhibitor services, including service kits, floor plans, and sponsorship fulfillment; familiarity with Salesforce, A2Z, and Expo Cad a plus.

• Coordinate conference logistics including speaker communications, session room setups, and AV requirements.

• Manage delegate communications related to transportation, accommodations, and dietary needs.

• Oversee appointment systems for hosted buyer events.

• Compile reports using Salesforce, A2Z, Smartsheets, and Excel.

• Assist with sponsorship fulfillment logistics including signage, housing, meeting room assignments, and onsite materials.

• Support on-site event operations, including vendor check-ins, setup verification, and customer support.

• Coordinate registration activities in collaboration with the registration team, including onsite staffing and lead retrieval systems.

• Prepare and ship materials and supplies for events.

• Assist with on-site sales office operations and contract resign processes.

• Provide general administrative support to the event operations team as needed.

Your Experience & Education Include:

• Bachelor’s degree preferred; equivalent administrative or professional experience accepted.

• 1–3 years of administrative experience required; event experience preferred.

• Strong written and verbal communication skills.

• High attention to detail and strong organizational skills.

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with Office 365, OneDrive, and SharePoint a plus.

• Ability to manage multiple tasks and deadlines effectively.

• Willingness and ability to travel as needed.

Who you are as a Team Member:

You proactively seek to adopt and implement diversity into your work, including valuing diverse backgrounds, experiences and thinking. You also embrace creating and nurturing a culture of diversity, inclusion, and belonging.
Exceptional communication skills, both written and verbal.

Additional Notes:
This is a high-intensity, non-traditional role where flexibility and commitment are key. Candidates seeking strictly 9-to-5 schedules may not find this role suitable. Evening and holiday work may occasionally be required due to event schedules.

Why Apply?

Why we are here: Helping people live longer and live better by focusing on the Experience Economy.
What we do: We connect buyers and sellers.
How we do it: Easy to work with. We deliver superior results and provide world-class experiences.
Our DNA: Collaboration, Honesty & Transparency, Curiosity, Growth, Fun, Purpose Driven.

Our Culture:
At Questex, we listen to each other and to our customers. We have fun in a fast-paced, vibrant, and supportive environment. We’re big on ideas--not rigid processes, rules, or org charts. We understand life can be unpredictable, so we’re flexible and adaptable to change.

Your Initiative:
At Questex, you’ll join a fast-growing company of bright, ambitious, and easygoing people from diverse professions, experiences, and backgrounds. We keep it real. Like to take the lead? Go for it! We encourage innovative thinking and action. Whether you like to create, manage, or sell, you can make your mark here.

Our Rewards / What We Offer:
Questex celebrates the contributions of every member of our team by providing a dynamic and caring work environment, competitive benefits package designed to ensure our employees physical and mental health are top priority.

The expected salary for this position ranges from $61,000 to $70,000. Salary offers are based on a broad scope of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market, geographic and organizational factors are also considered. The following Benefits are available:

• 15–20 vacation days (depending on years of service)

• 12 paid holidays

• FitOn Health, access to a leading digital wellness platform (in-person and online classes)

• Comprehensive health and welfare benefits (medical, dental, vision, life, and more)

• Cariloop - Membership Program to help support employees with the complexities of caregiving

• Parental leave

• Online educational library with 16,000+ courses

• Mental health resources (Talkspace and Ginger Virtual Behavioral Health)

• 401(k) with matching contributions and educational webinars

• Mission-driven culture with an enthusiastic, professional team

• Work-life balance

• Employee discounts through various partnerships

DEI Mission:
Our mission is to create inclusive experiences and opportunities for all, empowering individuals and communities, and ensuring everyone can see themselves represented in our offices, virtual spaces, and work.

With offices in Washington, D.C., Singapore, the United Kingdom, and remote locations across the US, we’re always looking for talented people to join our team.

Equal Opportunity Employer:
Questex is an Equal Opportunity Employer - Minority/Female/Disability/Veteran/Gender Identity/Sexual Orientation/Gender Expression/Age/Military or Veteran Status/Citizenship Status, or other protected characteristics under federal, state, or local law.