Bookkeeper

Summary: Bookkeeper is a support-focused position responsible for recording daily financial transactions. They produce financial reports to assist management in making strategic decisions. Bookkeepers may also assist in running payroll and generating invoices. They will review client agreements for compliance which includes user count, pricing, invoicing, accounts receivable and reporting.

Organizational Position: The Bookkeeper works side by side with the Finance Team. This is a key position that reports directly to the Finance Controller.

Scope & Range: The Bookkeeper position is aligned to the Finance Department which reports directly to the President as per the Accountability Chart.

Duties & Responsibilities:

Daily Activity Use

• 70% - Bookkeeping

  • Manage Daily Financial Transactions (Invoicing,A/P, A/R)

  • Assist with Payroll & HR

  • Create Management Reports

• 15% - Client Agreement Compliance

  • Monthly Review of Client User Count

  • New Agreements (CW) and Renewals

  • Client Financial Review, Resolution and Communication

• 10% - Budgeting and Forecasting

  • Developing Budgets and Forecasts

  • Monitoring Cash Flow

  • Supporting Company Strategic Goals

• 5% - Finance Team Process

  • Define and Plan Quarterly Rocks

  • Organize Resources and Work to Achieve Rocks

  • Develop and Maintain Finance Processes

• Weekly Scheduled Activities

  • L10 Meeting Finance Team

  • Metrics Reporting and Review

• Quarterly/Bi-Annual Scheduled Activities

  • Quarterly Rocks Planning (L10)

  • Quarterly Convo with Management

• Data / Measurables (Measured for L10 Scorecard)

  • Customer Metrics

  • Weekly A/R Metrics

  • Timely Invoicing

Systems & Responsibility:

• The Bookkeeper is responsible for updating of the following systems:

• - ConnectWise Manage (New Agreements, Customer Contacts, Invoicing, Data Integrity, User Count, etc.)

• Reporting

• BrightGauge Dashboarding Specific to Finance Team

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: This position requires a minimum of an AA degree; at least 4+ years recent finance administration experience in the small or mid-sized business market; or an equivalent combination of education and/or experience. Must be able to effectively communicate in specific terms about technologies used by our clients.
• Knowledge, Skills, and Abilities: The Bookkeeper must have strong technical knowledge and understanding of Microsoft Office (Word &; Excel), QuickBooks, and ConnectWise PSA. Ability to read, analyze, and interpret financial reports. Effectively present information and respond to questions from management, teams, clients, and CPAs. Deep understanding of accounting principles.
• Physical Demands: While performing the duties of this job, the employee is regularly required to communicate with and present information to others and access information using a computer for several hours at a time.
• Emotional Demands: The Bookkeeper must be emotionally mature and be able to handle difficult and complex client and work-related situations. Candidates must possess strong problem solving, conflict resolution, and interpersonal skills. They must be self-driven and possess a positive mental attitude.
• Client/Relationship Management: The Bookkeeper establishes and builds relationships with clients. Applies knowledge to the business and provides personalized, value-added service. Demonstrates willingness to meet or exceed needs of clients by pursuing improved courses of action; delivers products and services that best serve client needs; uses client feedback as a basis for improving service and performs necessary follow-up work without being prompted.
• Collaboration/Teamwork: The Bookkeeper creates commitment to common goals; identifies competing interests and finds ways to balance them; values contributions of all team members and other constituencies; values team accomplishments over individual accomplishments; leverages others strengths and experiences to achieve team goals; co-operates with colleagues and shares resources.

Intellectual Demands: Excellent written and verbal communication skills are essential, as well as effective organizational, multi-tasking, and prioritization skills. Candidates must be able to read, analyze, and interpret general industry periodicals, technical procedures and governmental regulations. They must be able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. They must be able to effectively present information and respond to questions from clients, vendors, and employees.

PERKS:
Remote Work Setup
Company Laptop provided
HMO Coverage on Day 1 + Free HMO Dependent After 6 Months
Paid Time Off (Vacation Leave, Sick Leave, Birthday Leave, Maternity Leave, Paternity Leave, Solo Parent Leave, and more)
Unused Leave Conversion
Attendance Bonus
13th month pay + Government Statutory Benefits
Monthly Prizes and Bonuses
PHP 10k to 30k Referral Bonus