Offer summary

Qualifications:

Strong organizational and time management skills., Excellent written and verbal communication abilities., Proactive, solutions-oriented mindset., Experience with digital tools like Google Workspace and Slack..

Key responsibilities:

Managing the CEO's calendar and emails.

Coordinating meetings, travel, and logistics.

Tracking project deadlines and team communication.

Supporting administrative tasks with discretion and professionalism.

Job description

Please Note: This job is being posted on behalf of Dr. Erica Jordan-Thomas (www.getlaunchedconsulting.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Dr. Erica Jordan-Thomas is the CEO of 7-Figure Educator and Emma & Easter Realty Group. A former educator and Harvard-trained leader, she helps Black educators build and scale 7-figure consulting businesses through coaching, community, and curriculum. Her company has supported over 20,000 educators and helped generate more than $11.7M in client revenue, with a mission rooted in excellence, legacy, and liberation.

We're looking for a sharp, smart, grounded, and proactive Executive Assistant who thrives in a fast-paced, high-growth environment. You must be solutions-oriented, operate at a high level, and be aligned with our Core Values:

We wave our receipts with no shame
Self-care is self-preservation
We build wealth responsibly
We value authenticity and bring our full selves to all we do
Joy is an act of resistance
Results matter

You'll play a vital role in supporting a visionary CEO by managing operations, protecting her time, and helping the business run smoothly with excellence. This role requires emotional intelligence, strong communication, and a high level of discretion and integrity. You'll work closely with the CEO, Project Manager, and Ops Manager to keep priorities moving and communication clear.

Some of your responsibilities will include:

Managing and protecting the CEO's calendar with precision and foresight
Drafting, organizing, and responding to emails on behalf of the CEO
Scheduling and coordinating meetings, prepping agendas, and handling logistics
Booking and managing travel for events, speaking engagements, and team retreats
Tracking project deadlines, coordinating with internal team members, and updating the CEO on progress
Organizing tasks and priorities to keep the CEO focused and aligned
Maintaining organized digital systems, SOPs, and backend files
Liaising between the CEO and team to ensure smooth communication
Supporting logistics, research, and follow-up for client, partner, and vendor interactions
Providing end-of-day summaries or updates so the CEO knows what's been handled and what's coming next
Handling sensitive administrative tasks with discretion, such as contracts and payments

In addition to the above, the ideal candidate must be/have:

Excellent writing skills, both verbal and written
Proactive and able to anticipate needs - always 10 steps ahead
Detail-oriented, organized, and follows through on tasks
Independent, solution-oriented, self-managing, and resourceful
Assertive and confident in communication
Emotionally intelligent with strong judgment
Organized, focused, and systems-minded
Trustworthy and discreet with sensitive information
Adaptable and calm under pressure
Friendly and collaborative with a get-it-done mindset
Tech savvy and quick to pick up new tools and software
Able to take direct feedback without personalizing it
Comfortable with high expectations and fast-paced execution
Capable of holding structure and flexibility at the same time
Genuinely invested in the mission and excited to contribute meaningfully
Strong judgment and ability to filter, condense, and organize information for executive decision-making
Comfortable evaluating systems and suggesting improvements when needed

Experience with the following tools is a plus!

Google Workspace
Slack
ClickUp
Go High Level

Position Details

This is a Full-Time W2 remote position
Benefits include:
- PTO (1030 days per year, based on tenure)
- Sick Time
- Paid Federal Holidays
- 3 weeks of paid Spring/Winter Breaks (5 days in April, two weeks in December)
- 401(k) with up to 4% match after 1 year
- Health insurance reimbursement (up to $450 per month)
- Bonus pay opportunities
The position will be 40 hours per week
Days and hours: Monday - Friday from 9:00 am - 5:00 pm EST
You must be available for one launch week per quarter, which may include occasional evening or weekend hours
Travel required: 2-3 weeks per year for events and conferences
This includes attending the company's annual summit in early October
The pay rate is $25/hr USD
You must be able to pass a background check
We're looking for someone to become a long-term (3+ years) team member