Specialist, Benefits NA

Join Corby Spirit and Wine Limited and Hiram Walker & Sons Ltd.,: Where Moments Matter

At Corby and Hiram Walker, we’re more than a company - we’re curators of unforgettable moments. Our portfolio boasts some of Canada’s most iconic and award-winning brands, including J.P. Wiser’s, Lot No. 40, Pike Creek, and Gooderham & Worts Canadian whiskies, Polar Ice vodka, Lamb’s rum, Ungava gin, McGuinness and Cabot Trail liqueurs, Ace Beverage Group’s Cottage Springs, Cabana Coast, Liberty Village, and Good Vines, and Foreign Affair wines. But that’s just the beginning.

Through its affiliation with Pernod Ricard SA, Corby represents leading international brands such as Absolut vodka, Jameson and Redbreast Irish whiskies, The Glenlivet, Chivas Regal, Ballantine’s and Aberlour Scotch whiskies, , Altos tequila, Malibu and Havana Club rums, Kahlua liqueur, Skrewball Peanut Butter whiskey, Jefferson’s and Rabbit Hole bourbon whiskies, Del Maguey Single Village mezcal, Beefeater and Malfy gins, and Perrier-Jouët and Mumm champagnes, – making our portfolio the most comprehensive in the market.

Why Choose Us?

Igniting Conviviality: Derived from the French word “convivialité,” our ethos centres on human connection, authenticity, and friendliness. We create moments that matter, starting with how we work together.

Progressive Opportunities: Fuel your ambition with outstanding career prospects and rewards. Whether you’re a seasoned professional or just starting your journey, we’re invested in your growth.

Guided by our 4 core values: (1) grounded in the real; (2) fiercely authentic; (3) passion for challenge; and (4) connected beyond borders; we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business! 

Learn about our rich heritage by clicking HERE for Corby and HERE for Hiram Walker.

Join us at Corby and Hiram Walker, where every day is an opportunity to make a difference.

This is a 12 month contract

Position Summary

Responsible for the administration and oversight of employee and retiree benefit programs across Canada and the United States. This role ensures the effective delivery of benefit offerings by partnering closely with vendors. Acts as a key point of contact for employees and retirees, providing guidance on insurance, healthcare, and other benefit-related inquiries. Identifies and resolves issues to ensure benefit programs operate as intended

Major Responsibilities / Accountabilities

- Benefit Administration:

• Collaborate with benefit plan vendors, third-party administrators, People Business Partners, and employees to ensure effective communication, seamless administration, and timely resolution of employee benefit-related matters.
• Coordinate and process benefit-related events including new hires, qualifying life events (QLEs), and terminations. Ensure all employee records are accurately maintained and updated in the HRIS system in a timely and compliant manner.
• Serve as a primary point of contact for employees and retirees, providing guidance and support on benefit inquiries, plans, and eligibility. Address retiree-specific matters such as new retirements, rate adjustments, plan transitions, Medicare coordination, and death notifications.
• Administer COBRA subsidies as required, ensuring compliance with federal regulations and internal policies.
• Oversee and troubleshoot data integrations across various benefit platforms to ensure accurate and consistent information flow between systems.
• Navigate multiple benefit plans tailored to different employee groups, including hourly, salaried, unionized, executive, and retiree populations, each with unique requirements, eligibility criteria, and vendors.
• Support annual processes related to benefits and payroll, including Single cash payments, Health Savings Account (HSA) contributions, Life insurance reporting for W-2s and T4s, Quebec-specific taxable benefit reporting.

- Open Enrollment & Benefits Communication:

• Support the open/annual enrollment process for both U.S. and Canadian employees and retirees.
• Partner with internal teams, external vendors, and benefit carriers to ensure a smooth and informative open enrollment experience. Provide support to employees and retirees by addressing questions and guiding them through the enrollment process.
• Actively participate in benefit-related events such as benefit fairs, open enrollment meetings, vendor presentations, and employee training sessions. Assist in organizing and facilitating these events to maximize employee engagement and understanding.
• Develop, update, and maintain a wide range of benefit communication materials, including enrollment guides, checklists, microsites, Workday user guides, and administrative procedures.
• Contribute to system implementations, integrations, and updates related to benefits administration. Participate in testing, provide feedback on system functionality, and support.
• Provide new hires with education materials, support enrollment and promotion of 35% company benefit and reward programs. · Partner with internal teams and external vendors/brokers to promote with company’s benefit offerings by communications, presentation, webinars.

- Reporting, Compliance, Data:

• Prepare and submit regulatory filings related to employee benefit plans. This includes, non-discrimination testing, plan valuation files, and other compliance documentation to ensure adherence to federal, state, and provincial regulations in both the U.S. and Canada.
• Coordinate and support internal and external audits of benefit plans.
• Stay informed of changes in benefits-related legislation and regulatory requirements. Ensure that all benefit programs and processes remain compliant and that any necessary updates are implemented promptly.
• Prepare and submit annual social reporting, benefit inventory reports, and responses to external surveys from industry partners, consultants, and benchmarking organizations.
• Assist in processes related to benefit utilizations and costs to support budgeting for benefit expenses.
• Update and maintain plan documents and internal communications ensure accuracy and alignment with current procedures and standards.

- Communication Management & Team Support:

• Management of Total Rewards email inbox, triaging incoming inquiries, prioritizing urgent matters, and ensuring timely and accurate responses. Coordinate with internal and external vendors to resolve issues efficiently and maintain a high level of service.
• Work closely with team members to share knowledge, support cross-training efforts, and contribute to a collaborative and high-performing team environment.
• Provide back-up support to other members of the Total Rewards team.

Nature & Scope

Position typically works with all levels of P&E team, as well as all levels of employees (both individual contributors and people leaders), providing information and advice regarding benefits. External contacts involve many of our benefit vendors. Communications frequently contain both time-sensitive information and data of a sensitive or confidential nature.

At Corby and Hiram Walker, we’re committed to fostering a workplace that reflects the diversity of the communities we serve. We welcome applications from all qualified individuals and Indigenous peoples, visible minorities, individuals with a disability, and 2SLGBTQIA+ individuals are encouraged to apply.

Key Competencies

a. Education: Business Degree (Human Resources) required, diploma is preferred.

b. Experience / Background: 3-5 years’ experience with benefit & pension administration in Canada. Experience with US benefits and pensions is a plus.

c. Required Skills/Competencies: Advanced technical proficiency in all Microsoft Office applications. Experience with Workday and reporting an asset. Excellent organizational, communication and interpersonal skills. Good understanding of Canadian & US benefit processes and designs.

Working Conditions:

Working Conditions

General Office: Work is performed in a typical office environment. Limited demands for movement and lifting. Normal visual, hearing and language acuity required for correspondence and computer usage.

Our Commitment: Accessible Employment Practices

Pernod Ricard, alongside it’s Canadian affiliates Corby and Hiram Walker, is dedicated to providing accessible employment opportunities. If you require accommodation due to a disability or a medical need during any phase of the recruitment process or want to review our accommodation policies, please reach out to our Human Resources Department at Accessibilty.Canada@pernod-ricard.com.

Ontario Applicants: Our practices align with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Join us in creating a vibrant, inclusive workplace where everyone’s voice matters. Apply today!

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