Estimating Coordinator

Are you looking to join a great company culture that is focused on collaboration, innovation, growth and continuous improvement?  Then Construction One, Inc. and our estimating coordinator position might be the right fit for you. We are a national general contractor that is looking to add to our estimating team.  We have been named a Top Workplace in Central Ohio for 4 years in a row.  We currently work a hybrid work schedule with three days in the office and two days at home. 

We are seeking an organized and proactive Estimating Coordinator to support our Preconstruction and Estimating teams. The ideal candidate will assist the bid process from pre-bid through proposal submission, ensuring accuracy, timeliness, and professionalism in all communications. This role is essential in coordinating subcontractor outreach, bid documents, and proposal packages for private construction projects across the country. 

Essential Job Responsibilities:   

 Bid Management & Coordination:

• Assist in the start-to-end bid process, including RFP/RFQ review, bid solicitation, and bid submission.
• Assist in preparing and assembling bid packages and proposals.
• Track and document incoming subcontractor bids to ensure adequate bid coverage. 
• Manage bid solicitation and plan room software.

 Subcontractor & Vendor Outreach:

• Identify, invite, and follow up with qualified subcontractors and vendors nationwide.
• Utilize bid platforms (e.g., BuildingConnected, Planhub, Procore) to distribute bid documents and manage communications.
• Utilize past data to maintain relationships with subcontractors across the country.

 Document Control:

• Organize and distribute project plans, specifications, addenda, and bid instructions.
• Ensure proper version control and that all team members and subcontractors have current documents.
• Support estimators with document takeoffs, quantity checks, and pricing summaries as needed.

 Collaboration & Communication:

• Work closely with estimators, project managers, marketing, and business development teams.
• Attend pre-bid meetings and document meeting notes when needed.
• Serve as a point of contact for subcontractor.
• Attend training and meetings as required / needed
• Other duties as assigned

 Proposal Support:

• Assist in the preparation of qualifications packages, resumes, schedules, and other supporting materials.
• Support branding and formatting of proposal submissions to align with company standards.

Education & Experience:

• Associate or bachelor’s degree in construction management, Communications, or a related field (preferred but not required).
• 3+ years of experience in estimating coordination, preconstruction support, or a similar role within the construction industry.

Skills & Knowledge:

• Excellent verbal and written communication skills.
• Excellent documentation skills.
• Knowledge of construction terminology, bid processes, and project delivery methods.
• Proficiency with bid platforms (e.g., BuildingConnected, Procore).
• Strong Microsoft Office Suite skills (Excel, Word, Outlook, PowerPoint).
• Familiarity with construction project management or estimating software is a plus (e.g., Bluebeam, On-Screen Takeoff, Sage, Timberline).

Core Competencies:

• Exceptional organizational skills and attention to detail.
• Excellent communication and documentation skills
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Team player with a proactive and collaborative attitude.

Communication Skills/Requirements: Able to effectively communicate verbally and in writing as to work requirements, work in progress, work completion and status of departmental goals.  Communicates verbally and in writing with co-workers. Able to utilize active listening skills to ascertain areas of need, define problems, and determine possible solutions to meet expressed needs.  Demonstrate leadership, tact, diplomacy, professionalism, and a positive demeanor in performance of all duties.

Mathematical Ability: Able to add, subtract, multiply, divide, use ratios, proportions, scale, and fractions, measure and utilize other needed mathematical concepts in the performance of their duties.  Understand cost calculations and budgeting. 

Reasoning Ability: Work is moderately complex and requires judgment and analysis.   Requires the ability to decide on a course or sequence of action.  Must have continuous visual and mental attention while performing responsibilities of the position.  Must be able to define problems, collect data, establish facts, and draw valid conclusions. Must be able to reasonably envision future needs and plan accordingly. Must be able to work in a fast paced, deadline driven environment. 

Licenses/Certifications: Valid Driver’s License with a clean driving record.  if not previously secured, successful completion of OSHA 10 required within 30 days of filling the position

Physical Demands: Routine physical demands for the office environment when working in the office.    While performing the duties of this job; employee is frequently required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms.   The employee may occasionally be required to lift and/or move up to 50 lbs. Operates all computer equipment, copier, printer, and telephone.   

While on the job site, the job will become more physically active and can include the following: layout for necessary job conditions and requirements, climbing of stairs and ladder, and inspection of work in place requiring access to all areas of the site.  

Work Environment: Office or on site in the field.  Travel in a car or airplane may be required. 

Why Join Our Team?  We offer a competitive salary, comprehensive benefits and a great company culture.  We work with national clients and build all over the country.  We help our employees grow and develop in their careers.