Event Coordinator- Hope Valley Country Club

Hope Valley Country Club is seeking an enthusiastic and detail-oriented Events Coordinator to join our hospitality team. This position is responsible for booking, planning, detailing, and executing private events, including social functions, weddings, member events, and corporate gatherings. The ideal candidate thrives in a fast-paced, service-focused environment and brings strong organizational and interpersonal skills to the role.

Key Responsibilities:

Sales & Client Coordination

• Actively promote and sell private events including weddings, celebrations, meetings, and club functions
• Respond to event inquiries and conduct site tours with potential clients
• Develop and maintain strong relationships with members and prospective clients
• Prepare and present detailed proposals, contracts, and event estimates
  
  

Event Planning & Detailing

• Consult with clients to understand event objectives, budget, timeline, and preferences
• Coordinate all aspects of event logistics including menu planning, décor, rentals, linens, and AV
• Draft and manage Banquet Event Orders (BEOs), diagrams, and timelines
• Ensure accurate and timely communication with culinary, service, and operations teams
  
  

Room Layouts & Event Design

• Design room layouts and floorplans based on event type and client vision
• Work with internal teams to execute setups according to diagrams and client expectations
• Manage event aesthetics and ensure all room setups meet HVCC quality standards
  
  

Menu Planning & Execution

• Collaborate with Executive Chef and culinary team on custom and standard menu selections
• Confirm dietary accommodations, buffet vs. plated needs, and special requests
• Attend and oversee events to ensure flawless execution, client satisfaction, and service excellence
  
  

Qualifications:

• Bachelor’s degree in Hospitality Management, Event Planning, or related field preferred
• 1–3 years of experience in event coordination, catering sales, or club/private venue setting
• Knowledge of catering operations, menu design, and event lifecycle required
• Proficiency with Microsoft Office, POS/BEO systems , and diagramming tools (AllSeated, Social Tables, etc.)
• Strong communication, organization, and multitasking skills
• Willingness to work evenings, weekends, and holidays as needed
  
  

Compensation & Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance options
• 401(k) with club match
• Club dining and golf privileges
• Opportunity to grow within a dynamic hospitality environment
  
  

About Hope Valley Country Club:

Established in 1926, Hope Valley Country Club is a premier private club located in Durham, North Carolina. With a reputation for excellence in service, dining, and event execution, HVCC is proud to host a wide variety of private and member events throughout the year. The Events Coordinator plays a key role in delivering the elevated experiences that define our club culture.

Hope Valley Country Club is seeking an enthusiastic and detail-oriented Events Coordinator to join our hospitality team. This position is responsible for booking, planning, detailing, and executing private events, including social functions, weddings, member events, and corporate gatherings. The ideal candidate thrives in a fast-paced, service-focused environment and brings strong organizational and interpersonal skills to the role.

About Hope Valley Country Club:

Established in 1926, Hope Valley Country Club is a premier private club located in Durham, North Carolina. With a reputation for excellence in service, dining, and event execution, HVCC is proud to host a wide variety of private and member events throughout the year. The Events Coordinator plays a key role in delivering the elevated experiences that define our club culture.