Job description

Location: Beverly Hills, CA

Company: Intelifi Inc.

Hours: Part-Time (20 hours/week to start)

Schedule: On-site, flexible weekday schedule

About Us

Intelifi is a nationally accredited background screening company, providing industry-leading solutions to help businesses make safer and smarter hiring decisions. We are passionate about quality, integrity, and innovation — and we’re looking for a capable, motivated Administrative Assistant to help support our internal operations.

Position Overview

We are seeking a self-starter who thrives in a dynamic, small-office environment to provide administrative and light HR support. The ideal candidate is detail-oriented, tech-savvy, and able to anticipate needs while managing a variety of responsibilities across administrative support, office operations, and accounting functions.

Key Responsibilities

Provide day-to-day administrative support to executives and departments.
Assist with office management tasks such as ordering supplies, coordinating vendors, and maintaining a clean and organized office space.
Support HR processes such as onboarding, document collection, and employee file organization.
Manage and track expense reports, invoices, and financial data in QuickBooks.
Schedule meetings, organize internal calendars, and assist with basic correspondence.
Assist with document preparation, filing, and data entry as needed.
Act as the point of contact for internal and external stakeholders in a professional and efficient manner.
Contribute to a positive, team-oriented workplace by supporting internal communications, encouraging collaboration, and helping plan occasional team-building activities or office initiatives.

Qualifications

2+ years of experience in an administrative, office management, or operations support role.
Familiarity with QuickBooks and basic bookkeeping is highly preferred.
Experience assisting with HR functions is a strong plus.
Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail, Calendar).
Excellent organizational, communication, and problem-solving skills.
Ability to work independently, take initiative, and handle multiple priorities.
Must be dependable, punctual, and maintain confidentiality.
Must be able to work in person at our Beverly Hills office.

To Apply: Please submit your resume and an optional cover letter describing your interest in the role and relevant experience.

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