Associate Project Manager

Job Description: Associate Project Manager

Scope of Position

The primary responsibility of this role is to aid HLM's Project Management team in the successful onboarding of clients' website and digital projects. You will work closely with clients and the internal team throughout the project lifecycle.

You will be involved in:

• The project intake process

• Setting up new projects

• Contacting clients to arrange meetings

• Collecting assets

• Offering support

This role requires an enthusiastic, organized self-starter with a passion for client service and project management. The goal is to train and develop into a full-time Project Manager.

Success in this role is based on your ability to stay organized while supporting multiple Project Managers and working directly with clients.

Essential Duties / Responsibilities

• Provide daily administrative support to the Project Management team

• Manage internal supporting projects and entry-level website/digital projects

• Keep Project Managers informed of tasks, statuses, risks, and issues

• Prioritize and manage multiple tasks/projects in a fast-paced environment

• Understand the project management process across different project types

• Organize, attend, and participate in client and internal meetings

• Document and follow up on important actions and decisions from meetings

• Review client requests, clarify when needed, and organize for team execution

• Review internal deliverables before sending to clients to ensure quality

• Undertake project tasks as required

• Ensure project deadlines are met

• Respond promptly to team and client inquiries

• Maintain understanding of project scopes, goals, and timelines

• Oversee project work across multiple disciplines

• Observe and learn the Project Manager responsibilities to eventually lead projects

Required Skills / Abilities

• Bachelor's Degree in a related field

• 1 year of experience in project coordination or project management

• Excellent written and verbal communication skills

• Outgoing, personable, and able to build professional relationships

• Positive, energetic, and eager to learn in a dynamic environment

• Exceptional note-taking skills

• Detail-oriented with strong organizational abilities

• Excellent time management a must

• Creative problem solver, passionate about learning

• Strong work ethic and self-motivation

• Comfortable working remotely when needed

• General understanding of digital marketing and web environments

• Works well independently and as part of a team

• Experience with tools like Teamwork Projects, Trello, or JIRA is a plus

Education / Experience

• Bachelors Degree (B.S./B.A.) in Business, Marketing, Management, or related field

• 1-2 years of experience OR a combination of education and relevant experience required